Overview
Executive Administrative Specialist Jobs in San Jose, CA at LaSalle Network
Title: Executive Administrative Specialist
Company: LaSalle Network
Location: San Jose, CA
LaSalle Network is hiring on behalf of a global professional services firm based in San Jose, CA. The firm is seeking a highly organized, detail-oriented Executive Administrative Specialist to support an executive team with strategic initiatives and project operations.
This role serves as the critical backbone to project delivery—bridging administrative excellence with cross-functional coordination. The ideal candidate thrives in a fast-paced, international environment and is adept at managing timelines, resources, and stakeholder communications.
Executive Administrative Specialist Responsibilities:
Support the planning, execution, and monitoring of internal and client-facing projects across departments and time zones
Handle meeting scheduling, calendaring management and travel coordination for Executives
Serve as the point of contact for cross-functional teams, vendors, and clients to ensure alignment and timely delivery of key milestones
Maintain accurate project documentation, track progress utilizing Excel, and create status reports, timelines, and executive summaries as needed
Monitor compliance with firm standards, data security protocols, and regulatory requirements as applicable
Executive Administrative Specialist Requirements:
Bachelor’s degree in Business Administration, Project Management, or related preferred.
5+ years of experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator
Professional services industry experience including financial services, consulting, or legal preferred
Experience managing multiple calendars
International travel planning experience
Advanced reporting experience including Excel and Microsoft Power BI preferred
Ability to travel as necessary
If you are interested in advancing your career at a distinguished company with amazing growth potential, apply today!
Thank you,
Rachel Holmes
Principal, National Search
LaSalle Network
