Overview
Executive Administrative Virtual Assistant Jobs in Philippines at Winning Assistants LLC
Title: Executive Administrative Virtual Assistant
Company: Winning Assistants LLC
Location: Philippines
Job Title: Executive Administrative Virtual Assistant
Position type: Full-time
Work hours: 40+ hours per week
Work days:
- Monday – Thursday: 8:30 AM – 4:30 PM EDT
- Friday: 9:00 AM – 4:00 PM EDT
- Candidate should be flexible to work a full 8:30 AM – 5:30 PM EDT schedule (Monday-Friday) if needed to complete the full 40-hour work week based on operational requirements.
Salary: $5 – $6 per hour depending on experience
Job code: SJM-Sage
Workplace: Remote
Preferred Candidate Location: Philippines
Scope of Work/Responsibilities
Provide high-level administrative and operational support in a fast-paced remote environment.
Key Responsibilities:
- Calendar and appointment management
- Scheduling meetings and sending reminders
- Email and inbox management (sorting, prioritizing, responding)
- Managing phone calls, text messages, and communication channels
- Preparing reports, spreadsheets, presentations, and documents
- Coordinating with internal teams, vendors, and external partners
- Organizing digital files, systems, and workflows
- KPI tracking, reporting, and data management
- CRM and database updates
- Administrative and executive support tasks
- Assisting with operational projects and process improvements
- Managing newsletters and follow-up communications
Focus Areas:
- Executive & Administrative Support
- Scheduling & Coordination
- KPI Tracking & Reporting
- Communication & Organization
- Proactive Initiative & Problem Solving
Requirements
- Previous experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong problem-solving and critical thinking skills
- Detail-oriented and highly accurate with documentation and scheduling
- Tech-savvy and quick to learn new platforms and systems
- Reliable internet connection and dependable work setup
Preferred Software & Tools Experience
- CRM systems
- Slack
- Salesforce
- Skype
- VoIP systems
- Google Workspace / Microsoft Office
- Scheduling and calendar management platforms
Ideal Candidate Traits
- Proactive and self-directed
- Requires minimal micromanagement
- Strong understanding of workflows and systems
- Reliable and consistent performer
- Professional and resourceful
- Strong communication and interpersonal skills
- Organized and detail-oriented
- Able to anticipate needs and solve problems independently
- Growth-minded and adaptable
Deal-Breakers
- Requires constant supervision or micromanagement
- Poor communication skills
- Unreliable attendance or inconsistent work history
- Inability to manage multiple priorities effectively
- Technical issues that interfere with work performance
- Lack of professionalism or initiative
Basic requirements
- Must be proficient in speaking and writing English very clearly
- Must have relevant work experience
- Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
- Must be available for video meetings with your camera on (when needed)
Technical requirements
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Webcam for virtual meetings.
- Workspace: Quiet, professional environment.
Benefits
- Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
- Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
- Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
- Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client's needs and schedule.
- Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
- Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
- Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.
