Overview
Executive Administrator Jobs in Stanford, CA at Stanford University
Receptionist
ROLE
We are seeking a professional and customer-oriented Receptionist to support one of our government clients in Washington, D.C. As the first point of contact for all visitors, staff, and callers, you will play a vital role in presenting a positive and efficient image of the Agency. This full-time position involves greeting and assisting visitors, answering and routing calls, managing administrative tasks, and providing security credentialing services. If you excel in organization, communication, and multitasking in a fast-paced government environment, we encourage you to apply. We offer a competitive salary and a comprehensive benefits package.
RESPONSIBILITIES
Greet and screen all visitors, staff, and callers in a professional and courteous manner.
Maintain and manage visitor logs via SPLAN and the Data Brookfield Management System.
Answer and direct phone calls for senior leadership and other staff; route high-priority calls as appropriate.
Perform data entry, schedule board meeting rooms, and validate parking tickets.
Maintain logs for mail, packages, COIs, and parking validations.
Monitor front desk area to ensure it is clean, safe, and well-maintained.
Provide clerical and administrative support, including filing, recordkeeping, and supply coordination.
Manage mail and packages via FedEx, UPS, USPS and ensure timely tracking and distribution.
Perform PIV credentialing services (sponsorship, enrollment, fingerprinting, activation, termination).
Ensure data confidentiality, enforce building and agency security procedures, and support access control.
Use Microsoft Office applications to prepare reports, directories, and correspondence.
Maintain Mass Notification System and complete onboarding/offboarding updates for employees.
Submit facility service requests and track completion.
Assist in collecting customer satisfaction feedback through receptionist surveys.
REQUIRED QUALIFICATIONS
2+ years of professional experience in a receptionist, administrative, or customer service role
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Forms)
Strong interpersonal and verbal communication skills
Ability to multitask in a secure and professional environment
Familiarity with scheduling, visitor management, and call screening
Able to manage confidential information responsibly
EDUCATION
High school diploma or equivalent required
Associate degree preferred
PREFERRED QUALIFICATIONS
Experience with government or secure building environments
Familiarity with SPLAN, Data Brookfield Management System, or PIV credentialing processes
LOCATION
Washington, DC 20002
Onsite
CLEARANCE
U.S. Citizenship required
Moderate Risk Public Trust background investigation (sponsored by FRTIB)
CLIENT
Federal Retirement Thrift Investment Board (FRTIB)
TRAVEL
None expected
WORK HOURS
40 hours per week
Monday through Friday, between 6:00 AM and 6:00 PM ET
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — W2
RELOCATION
Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: Applicants will be subject to a background investigation. The role is based in an office setting with a low to moderate noise level. Regularly required to sit for extended periods and occasionally move about or lift items up to 10 lbs. Vision requirements include frequent use of a computer screen.
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Title: Executive Administrator
Company: Stanford University
Location: Stanford, CA
