Overview
Executive and Personal Assistant Jobs in San Juan, PR at The Voleon Group
Full Job Description
Voleon is a technology company that applies state-of-the-art machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion dollar asset manager, and we have ambitious goals for the future.
Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performance, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.
In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.
We seek an extraordinarily capable, experienced, and highly organized Executive Assistant/Personal Assistant (EA/PA) to support a senior executive in San Juan, Puerto Rico. The ideal candidate will be able to adapt to dynamic environments, possess excellent communication and multitasking skills, have great attention to detail, and have a comprehensive understanding of the local personal life and business environment in Puerto Rico. The role will begin with a 40% executive assistant and 60% personal assistant split, and it may shift to adapt to changing demands. This role offers flexibility and, in turn, requires sophisticated support, problem-solving, flexibility, and strong organizational skills. Above market compensation is available to an exceptional candidate. This role is a means to make a difference: you will play a pivotal role in ensuring the efficient operation of the executive’s professional and personal life.
Key Responsibilities:
Time management, meetings, and interactions with others:
Calendar management:Efficiently manage the executive’s complex calendar, scheduling meetings, appointments, and travel arrangements while prioritizing and resolving conflicting demands
Meeting preparation:Assist in preparing meeting materials, agendas, and presentations, ensuring they are well-prepared for meetings and appointments. Also assist in obtaining meeting materials from colleagues in advance
Vendor and supplier liaising:Act as a point of contact for vendors and suppliers, managing services and ensuring timely payments
Coordination with contacts:Collaborate with the executive to maintain communication with key contacts. Follow-up with the executive’s network to stay informed about critical business developments
Travel:
Travel coordination and tracking:Plan and coordinate domestic and international travel, including flights, visas, accommodations, and itineraries, while considering time zones and logistical details. Keep an accurate record of the executive’s travel schedule, including the number of days spent in various locations. The executive is expected to travel approximately six months out of the year
Expense management:Track and reconcile expenses, prepare expense reports, and manage reimbursements
Documentation and written work:
Documentation and filing:Maintain accurate records, files, and documents, both digital and physical, to ensure easy retrieval and organization
Correspondence:Receive, screen, and respond to …
Title: Executive and Personal Assistant
Company: The Voleon Group
Location: San Juan, PR
Category:
