Overview
Executive and Project Officer Jobs in Altona, Victoria, Australia at Hobsons Bay City Council
Title: Executive and Project Officer
Company: Hobsons Bay City Council
Location: Altona, Victoria, Australia
- Altona location, close to public transport
- Permanent Part-Time Position – 2 days per week (0.4 FTE)
- Salary: Band 7 – $106,557.18 to $118,949.67 pro rata + superannuation
We're here. We're community. We're Hobsons Bay.
At Hobsons Bay City Council, we’re committed to creating a workplace that reflects our community and values. You’ll be part of a forward-thinking organisation that supports innovation, collaboration, and professional growth, and which aspires to be the exemplar of Local Government.
The opportunity
As part of a job share arrangement, 2 day per week, the Executive and Project Officer is a trusted, hands on role that sits at the heart of the organisation, providing high level executive support that helps Council achieve its strategic goals. Working closely with the Head of the Office of the CEO, this role keeps things running smoothly through proactive coordination, clear communication, and thoughtful problem solving. You'll be responsible for managing executive priorities, supporting civic and corporate operations, and leading improvement initiatives across the organisation. This role is perfect for someone who enjoys variety, builds strong relationships, and takes pride in making a meaningful impact behind the scenes.
What You’ll Be Doing
- Providing high level, confidential executive support, including diary management, correspondence, briefings and meeting coordination
- Acting as a key liaison point, coordinating communication and stakeholder engagement to ensure timely, well managed outcomes
- Overseeing civic and corporate operations, including corporate calendars, events, and Executive Leadership Team support
- Leading and coordinating cross-organisational projects and improvement initiatives aligned to Council priorities
- Designing, improving and maintaining efficient administrative systems, processes and procedures to support best practice service delivery
What You'll Need To Succeed
- Tertiary qualifications in Business Administration or a related discipline, or extensive relevant professional experience
- Demonstrated experience managing complex, sensitive and confidential matters with discretion and sound judgement
- Strong experience providing high level executive, administrative or organisational support in a fas paced environment
- Proven ability to work autonomously, manage competing priorities and contribute effectively as part of a team
To be considered for this role applications should include
- A maximum 2- page cover letter which should outline your interest in the role
- A current CV which includes key achievements & relevant qualifications
Uncover more about this role in the Position Description attached below, or contact [email protected]
Applications will be accepted until 11:30pm on 7 April 2 026.
To ensure fairness and consistency for all applicants, we are unable to accept late submissions or submissions made via email. We appreciate your understanding and encourage timely applications via Council's online portal.
Pre-Employment Requirements
Progressed candidates will be required to complete a National Police Record Check.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa with full unrestricted working rights. Work eligibility will be checked as part of the recruitment process.
What We Can Offer
- Hybrid working flexibility, whether you're home, or in our newly renovated & spacious office facilities.
- Our central location in the Civic Centre is close to public transport, cafes and parks. Enjoy your lunch at the pier, or an afternoon walk along the lake.
- Go to the gym or ride your bike before work? Our End of Trip Facility offers bike storage and shower facilities to get you refreshed and ready to go!
- Exclusive staff access to our Employee Assistance Program, wellbeing programs, discounted local gym membership, Reflexology sessions, Meditation, Yoga & Circuit classes, and walking & social clubs.
- Ongoing professional development support – we'll champion your growth, because your career matters to us!
- A team that’s shaping a brighter future, working together to create a sustainable, thriving community for generations to come.
We are a proud inclusive employer. We encourage people from all walks of life to apply for our job opportunities. Our commitment is to provide diverse, safe and inclusive environments where everyone can grow and succeed.
Attachments
- Executive & Project Office PD – February 2026.pdf
- Executive & Project Office PD – February 2026.docx
