Overview

Executive Assistance Jobs in Riyadh, Riyadh, Saudi Arabia at Air Liquide

Title: Executive Assistance

Company: Air Liquide

Location: Riyadh, Riyadh, Saudi Arabia

How will you CONTRIBUTE and GROW?

The executive assistant will provide personal admin support service to the VP, including the Executive Team, optimise effectiveness and efficiency by providing key executive support, in particular in interactions with external partners and customers.

Take the initiative using personal judgement and a strong working knowledge, to resolve internal and external customer and client issues and deal appropriately with confidential or sensitive information on a daily basis.

The executive assistant will also support the administrative tasks of the office in Riyadh (as office manager)

Responsibilities

Provides complex diary management for multiple stakeholders

Oversees business travel for assigned stakeholders including visa coordination, flight bookings, hotel accommodations, car transfers, and itineraries

Supports with the drafting of formal communications in English and in Arabic

Supports senior management with expense claim processing

Provides support for internal events and business meetings

Creates and issues POs in the ERP; foresees and escalates problematic POs to appropriate stakeholders in a timely manner to ensure invoices are processed in line with payment terms; accurately reconciles relevant invoices

Collaborates effectively with other administrators to ensure office support and coverage

Governance documents management

Act as the point of contact among executives, employees, and other external partners

Support in event management, e.i local organization, logistics, etc

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Are you a MATCH?

Higher Diploma in Business Administration or a related field

Minimum 5 years of experience in an administrative role supporting senior stakeholders within a professional environment

Industry or MNC experience is desirable

Fluency in English (must) and Arabic (advantage)

Ability to network with assistants of external partners and customers

Ability to network with assistants of external partners and customers

Strong written and verbal communication skills

Organised and detail-oriented with excellent time management skills

Proven ability to prioritise conflicting demands

Ability to build good working relationships with relevant stakeholders in order to anticipate future needs

A flexible approach to adapt to changing business needs and priorities

Proficiency in Google Workspace tools, with good skills in Google Sheets

Experience in creating and following up POs in an ERP; previous exposure to NAV 2016 is a plus.

Ability to maintain discretion and confidentiality

Creative mind with an ability to suggest improvements

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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