Overview
Executive Assistant Jobs in McLean, VA at Addison Group
Title: Executive Assistant
Company: Addison Group
Location: McLean, VA
Job Title: Executive Assistant (Scheduler)
Location: McLean, VA (Hybrid – 3 days a week onsite)
Industry: Nonprofit / Healthcare Advocacy
Pay: $30 – $34/hr
Type: Contract (4 months, with possibility to convert)
Hours: 40 hours/week
Background Check: Required
About Our Client:
Addison Group’s client enhances the lives of individuals with food allergies by empowering them through education, advocacy, and awareness. They are seeking a Scheduler to provide high-level administrative support during a medical leave period. This role is crucial in ensuring smooth scheduling and executive coordination, particularly for their CEO.
Job Description:
The Scheduler/Executive Administrator will serve as a key administrative support to the CEO and executive team. This role will primarily focus on complex scheduling, calendar management, and coordinating travel arrangements, along with serving as the front-desk receptionist. The ideal candidate will be highly organized, adaptable, and professional, with the ability to pivot as schedules frequently change.
Key Responsibilities:
Manage and coordinate complex executive schedules, ensuring seamless calendar management
Arrange travel accommodations
Handle scheduling conflicts, last-minute changes, and high-priority appointments
Serve as the primary receptionist, greeting visitors and answering calls professionally
Liaise with internal and external stakeholders, ensuring effective communication
Assist with special projects as directed by senior leadership
Maintain confidentiality and professionalism at all times
Qualifications:
Experience: 5-7 years of administrative support experience, preferably supporting C-suite executives
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Nexonia or Concur for expense management
Soft Skills: Strong written and verbal communication skills, ability to work independently and as part of a team, high level of professionalism
Education: Bachelor’s degree preferred or equivalent experience
Perks:
Free on-site parking
Working alongside another EA/Scheduler and having a supportive team environment
Supporting a mission-driven organization in healthcare advocacy
This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
