Overview
Executive Assistant Jobs in Auckland, Auckland, New Zealand at Fidelity Life Assurance Company Limited
Title: Executive Assistant
Company: Fidelity Life Assurance Company Limited
Location: Auckland, Auckland, New Zealand
The Opportunity
We are on the lookout for an experiencedExecutive Assistantto join us on a fulltime, permanent basis based in our Auckland CBD office. With flexible working options, this role will require both on-site and off-site support.
Supporting multiple Fidelity Life executives and reporting to our Chief Customer Officer, as an Executive Assistant at Fidelity Life you will support 3 Executives and play a pivotal role in providing efficient, effective administrative and operational support to the business. You will enable your executives to deliver their strategic obligations while promoting team culture, performance, and great operating rhythm.
This role also provides the opportunity to support Fidelity Life’s business units and broader teams with a wide range of administrative tasks and general office support.
Some day-to-day key responsibilities include:
Administrative support
Managing complex calendars including strategically scheduling, managing, and prioritising meetings to align with key priorities.
Managing inboxes, including responding or drafting responses to internal and external stakeholders on behalf of executives where appropriate
Anticipating and proactively manage any issues that arise, help managing workload and ensure that executives are always prepared in advance for meetings and deadlines.
Creating capacity for executives to direct focus towards strategic and high priority activities by assisting in day-to-day functions of the teams.
Providing seamless guest liaison and hospitality experiences, both on-site and offsite for external guests
Planning and reporting
Co-ordinating and supporting with regular reporting for Boards, Committees, Forums and Regulator meetings.
Supporting executives with annual and quarterly planning cycles
Team collaboration and organisation
Coordinate team meetings/strategy session/team planning days and other team events, and oversee the relevant LT’s preparation for these; assist with planning and coordination for events such as team meetings, all-hands meetings, summits, etc.
Seeking out opportunities for team efficiency gains, cost reduction, control enhancement
Contributing to executive leadership meetings ensuring follow ups are done on action items, project deadlines and deliverables.
Organizing the management of large-scale team events and offsites including the coordination of venues, agendas, and logistics
About You
With 5+ years of experience in a senior EA role preferably within the finance or insurance sectors, you will bring initiative, professionalism, well-developed planning and organisational skills.
You thrive in a fast-paced, changing work environment where you can prioritise effectively, take ownership and pride yourself on accuracy and attention to detail in your work.
As a proactive team player, you’ll have the ability to work cooperatively in a team environment. This role requires close collaboration with other Fidelity Life Executive Assistants; therefore, you enjoy sharing ideas, effective practices and are prepared to assist and relieve other team members as and when required.
You will also bring the following:
An enthusiastic can-do attitude
Outstanding communication skills both written and spoken.
An ability to instantly establish and build strong working relationships, developing trust and credibility with Executive members, other Fidelity Executive Assistants, and k…
