Overview
Executive Assistant Jobs in Seattle, WA at Cancer Lifeline
Title: Executive Assistant
Company: Cancer Lifeline
Location: Seattle, WA
Company Description
Cancer Lifeline has been providing free support and services to cancer patients and their loved ones for over 50 years. Our mission is to optimize the quality of life for all people living with cancer. We offer free classes, support groups, workshops, direct financial assistance, and a lifeline for those in need. Cancer Lifeline is one of the only organizations in the region providing these essential services, with a dedicated team based in Seattle, Washington.
Purpose: This position provides a variety of administrative and facilities duties and serves as the first point of contact with clients and other visitors to the Dorothy O’Brien Center.
POSITION TYPE: 1 FTE, Hourly, Non-Exempt
REPORTS TO: Executive DirectorÂ
Administrative Responsibilities
Provides agency administrative support by:
• Answering phones & routing calls to appropriate staff
• Addresses inquiries from the public regarding services, events, registration & donations
• Processing & coordinating mail flow in & out of the office in compliance with established standards for mail handling
• Assists employers by performing secretarial and administrative tasks
• Handles high volume of detailed work
• Maintains business records and files
• Provides professional donor/client customer services at the highest level
• Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated software
• Organizes employer’s appointment schedule. Arranges meetings as requested
• Maintains agency-wide room use calendar in Outlook
Facilities Responsibilities
• Opens office Monday-Friday 8:45am closes office at 5:15pm
• Maintain adequate inventory of office supplies
• Assist with performing regularly scheduled inspection of building and grounds
• Coordinate scheduling building repairs and maintenance as needed
• Coordinate inspections for HVAC system, fire alarm and elevator
Qualifications
• AA degree from an accredited college
• 2 years’ experience in an administrative support position preferred
• Proficiency with Microsoft Outlook and Office Suite
• Strong time-management and organizational skills that reflect ability to perform & prioritize multiple tasks seamlessly
• Effective communication and listening skills, and excellent telephone etiquette
• Demonstrated ability to be flexible, methodical, proactive, and detail oriented
• Follows through on tasks to successful completion
• High energy self-starter willing to new learn new things and grow with the company as needed
• Commitment to the Cancer Lifeline’s mission and values
To Apply:
• No calls please. Send cover letter and resume to Joseph Yurgevich, Executive Director at [email protected]
Additional details:
Position Available May 1, 2025
Hours: Between 8:45am-5:15pm Monday-Friday (Rare evening/weekend needed)
Work location: 6522 Fremont Ave North; Due to the nature of this position, remote work is not an option. Compensation: $28-32/hour DOE; Fully paid dental & medical insurance, plus generous vacation, sick leave and holiday leave
Reports to: Executive Director & Deputy Director
