Overview
Executive Assistant Jobs in Scottsdale, AZ at Moon Valley Nurseries
Full Job Description
We are seeking a skilled and experienced Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). The successful candidate will play a pivotal role in managing the CEO’s office, ensuring seamless operations, and facilitating effective communication between the CEO and other C-Level executives. This position requires a high level of professionalism, discretion, and the ability to handle a wide range of administrative tasks with efficiency and confidentiality.
Compensation: $60,000- $70,000
Key Duties and Responsibilities
Executive Support:
Provide direct administrative support to the CEO, managing schedules, appointments, and correspondence.
Act as the primary point of contact between the CEO and internal/external stakeholders.
Communication Management:
Draft, edit, and proofread correspondence, reports, and presentations on behalf of the CEO.
Facilitate effective communication between the CEO and various departments within the organization.
Meeting Coordination:
Coordinate and schedule internal and external meetings for the CEO.
Prepare meeting agendas, take minutes, and follow up on action items.
Travel Arrangements:
Manage all aspects of travel arrangements for the CEO, including flights, accommodations, and itineraries.
Ensure travel plans align with the CEO’s schedule and business objectives.
Confidentiality Management:
Handle confidential information with the utmost discretion and maintain the highest level of confidentiality.
Manage sensitive documents and communication channels securely.
Project Management:
Support the CEO in the planning and execution of special projects and initiatives.
Track project timelines and deliverables to ensure timely completion.
Office Management:
Oversee the CEO’s office, ensuring it is well-organized and equipped to support daily operations.
Manage office supplies, equipment, and coordinate maintenance as needed.
Qualifications: Knowledge, Skills & Abilities
Proven experience in an executive support role, preferably supporting C-level executives.
Exceptional organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in office productivity software (e.g., Microsoft Office Suite).
Ability to work independently and handle high-pressure situations with grace.
High level of professionalism and interpersonal skills.
Other duties as assigned
Education
Bachelor’s degree in Business Administration, Management, or a related field.
Physical requirements/Working conditions
Primarily working in a basic office environment: ability to sit, stand, walk, kneel, stoop, use stairs, reach, pull and lift objects up to 15 lbs.
OTHER
Subject to MVR and criminal background check and being able to get bonded by an acceptable surety company.
About Us
Moon Valley Nurseries is the largest grower of box trees and palms in North America, and is an industry leader and high growth company that offers competitive salaries with exceptional employee benefits including medical insurance, 401(k), holidays, and PTO to all eligible employees. We are an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any othe…
Title: Executive Assistant
Company: Moon Valley Nurseries
Location: Scottsdale, AZ
Category:
