Overview
Executive Assistant Jobs in Melbourne, Victoria, Australia at Maincode
Title: Executive Assistant
Company: Maincode
Location: Melbourne, Victoria, Australia
We’re looking for a sharp, high-energy Executive Assistant to keep things moving across the team. You’ll be responsible for managing calendars, keeping recruiting workflows on track, handling admin and ops, and making sure the small but important things get done right.
This is a high-trust role for someone who is incredibly reliable, thrives on being organized, and takes pride in the details. You’ll support the full team, with a focus on helping us run faster and better every day.
What you’ll do
Own scheduling and calendar management across multiple time zones
Keep recruiting workflows on track, including interview scheduling and candidate communications
Track expenses and assist with reimbursements and light finance admin
Support onboarding and offboarding tasks for new team members
Help with logistics and team coordination across internal projects and events
Take on admin tasks and help maintain clean, smooth internal processes
Use tools like Gmail, Slack, Notion, Calendly, ChatGPT, and more
What we’re looking for
Super reliable and detail-oriented. You follow through
Fast learner with strong judgment and initiative
Excellent communicator with strong written and verbal presentation
High energy and calm under pressure. You thrive in fast-moving environments
Team player with no ego. You’ll jump in wherever help is needed
Able to manage multiple priorities without letting anything slip
Based in Melbourne, with flexibility for occasional in-person tasks
Contract to permanent
This role starts as a 6-month contract, with a clear path to permanent full-time if it’s a great fit
