Overview
Executive Assistant Jobs in Fort Myers, FL at Magellan Financial
Job Summary
The Receptionist serves as the first point of contact for members, callers and visitors, providing a professional and welcoming presence at the front desk. This role includes managing phone calls, welcoming members and visitors, and handling administrative tasks to support daily operations. The Receptionist will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
Key Duties/Responsibilities:
Greet and assist members, visitors and callers, ensuring a positive and professional first impression.
Answer, screen, and forward any incoming phone calls in a professional manner while providing basic information when needed.
Provide excellent customer service with a positive and helpful approach.
Interact effectively provide basic information in response to inquiries.
Receive, sort, and log daily mail/deliveries/couriers.
Maintains safe, clean and organized front desk and reception area.
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges).
Handle basic office support tasks, including photocopying, scanning and document preparation.
Perform other administrative duties such as data entry, document maintenance, and logs.
Provide support to Mailroom.
Provide ad-hoc administrative support as needed.
Performs other related duties as assigned.
Skills/Qualifications:
Qualified candidates will have strong communication skills as well as a demeanor that is warm and professional. This position requires a person who is detail oriented, with the ability to multi-task without sacrificing exceptional customer service. This position will handle a high volume of calls while occasionally performing various administrative tasks.
Ability to prioritize and multitask.
Proficient with Microsoft Office Suite or related software.
Strong verbal and written communication skills.
Strong interpersonal skills.
Positive demeanor, professional appearance, and professional attitude.
Ability to be resourceful and proactive in dealing with issues that may arise.
Ability to work independently and collaboratively with teams.
Attention to detail and problem-solving skills.
Knowledge of basic office equipment.
Education/Experience:
High School Diploma or equivalent required.
1-3 years of experience in a similar role is a plus.
Bilingual English/Spanish is preferred.
Work Environment
Office setting with frequent interaction with members, employees, vendors, visitors.
May require lifting of office supplies or packages – must be able to lift 15lbs at a time.
Ability to sit for prolonged periods of time.
Job Type: Full-time
Pay: Up to $20.00 per hour
Expected hours: 37.5 per week
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No nights
No weekends
Education:
High school or equivalent (Required)
Experience:
Receptionist: 1 year (Required)
Language:
Spanish (Preferred)
Ability to Commute:
Pasadena, CA 91101 (Required)
Work Location: In person
Title: Executive Assistant
Company: Magellan Financial
Location: Fort Myers, FL
