Overview
Executive Assistant Jobs in Santa Clara, CA at ServiceNow
We are currently seeking a highly organized and detail-oriented individual to join our team as a General Office/Order Entry/Receptionist. In this multifaceted role, you will be responsible for efficiently handling various administrative tasks, including order entry, managing invoices, and processing payables. Additionally, you will provide exceptional customer service as the first point of contact for our clients.
Responsibilities:
Accurately process order entries into our system, ensuring timely and error-free execution
Generate and process invoices for customer orders, maintaining accuracy and attention to detail
Manage bills and payables, entering them into the system and ensuring timely processing
Answer incoming calls in a professional and courteous manner, directing them to the appropriate departments or individuals
Assist in collections activities, ensuring adherence to company policies and maintaining positive customer relationships
Manage office supplies inventory, proactively ordering and restocking as needed
Support other general office tasks such as filing, scanning, and data entry
Provide exceptional customer service by addressing customer inquiries promptly and effectively
Requirements:
High school diploma or equivalent
Previous experience in office administration, order entry, or receptionist role is preferred
Strong attention to detail and excellent organizational skills
Proficient in using computer systems and software, including MS Office Suite and Quickbooks Pro
Excellent communication and interpersonal skills
Ability to handle multiple tasks and prioritize effectively
Positive attitude, strong work ethic, and willingness to contribute to a team environment
Work Schedule and Compensation:
This is a part-time position with flexible hours, typically requiring 15 hours per week. The starting pay rate is $14 per hour. We offer a supportive and collaborative work environment, opportunities for growth, and additional benefits such as paid time off and retirement plans. We do not offer health insurance as part of our benefits package.
If you are a reliable and proactive individual with a passion for providing excellent customer service and maintaining an organized office, we would like to hear from you. Please submit your resume outlining your relevant experience and interest in the position.
Job Type: Part-time
Pay: From $14.00 per hour
Benefits:
401(k)
Paid time off
Retirement plan
Schedule:
Choose your own hours
Day shift
No nights
No weekends
Work Location: In person
Title: Executive Assistant
Company: ServiceNow
Location: Santa Clara, CA
