Overview
Executive Assistant Jobs in Hudson, WI at Capecchi and Company Realty
Mt. Blue Regional School District
Franklin County Adult Education – Farmington, Maine
Job Details
Job ID:5040982
Application Deadline:Posted until filled
Posted:Today
Starting Date:To Be Determined
Job Description
REPORTS TO: Director of Adult Education
QUALIFICATIONS:
Reception and telephone skills
Typing, filing, computer skills as necessary for the position
Minimum education – high school diploma, college degree preferred
Experience facilitating the demands of a busy yet productive office
5 years bookkeeping experience with ADS Profund software
Experience working in a school office setting
JOB GOALS: To assure the smooth and efficient operation of Financial operation of Adult Education.
STATEMENT:
The Finance Manager/Office Coordinator is the contact between the students, staff, public and the administrative team. He/She must be adept at meeting people and extremely tactful in all dealings between students, staff, public. He/She is a public relations agent for the school. The Office Coordinator will often deal with confidential material and is in a situation where he/she is involved with, or has knowledge of information which is confidential in nature and as such he/she must be a person of complete integrity and must maintain confidentiality at all times. Priorities for his/her work will be under the direction of the Director of Adult Education.
PERFORMANCE RESPONSIBILITIES:
Assist in preparation of the school budget in relation to the needs of adult education.
Manage and maintain accurate records for each financial activity account, local, state and federal grants.
Prepare purchase requisitions and keep a record of material received. Follow established protocol through receipt and payment of items.
Act as liaison between business office and Adult Education regarding bills and invoices and all other budget related matters.
Budget contact for all adult education staff. Communicate with staff/account holders regularly and effectively regarding their budget and bills including Enrichment/Workforce Instructors.
Prepare and print accurate reports and budget updates for staff/account holders on a regular basis.
Work closely with Administrative Team and external account holders.
Maintain records and documents as required.
Problem solve and conflict resolution for students, staff, public in the absence of the Director of Adult Education.
Oversee general operations of office staff as needed. Act as liaison between secretaries and Administrative Team to plan and execute projects and events. Work as a team leader to meet the needs of the office as a whole.
Responsibilities to be reviewed and potentially adjusted yearly.
TERMS OF EMPLOYMENT: At-will/ yearly contract.
EVALUATION: Adult Education Director.
Position Type:Part-Time
Job Categories:
Support Staff > Accounting/Bookkeeping
Support Staff > Administrative Assistant
Support Staff > Secretary
Job Requirements
At least 2 year(s) of relevant experience preferred.
Citizenship, residency or work visa required
Contact Information
Mary F Redmond-Luce , Director
Franklin County Adult Education
Phone: 207-778-3460 ext 2027
Email: [email protected]
Map
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Title: Executive Assistant
Company: Capecchi and Company Realty
Location: Hudson, WI
