Overview
Executive Assistant Jobs in Washington, DC at International SOS
Full Job Description
Overall Purpose Of The Job:
This position is in support of the ICE Health Services Corps (IHSC) whose mission is to provide medical care to maintain the health of individuals in the custody of ICE through an integrated health care delivery system, based on nationally recognized correctional, detention and residential health care standards. The Agency is committed to providing healthcare services to protect the nation’s health, reduce global disease and provide medical support for the law enforcement mission of the safe apprehension, enforcement and removal of detained individuals involved in immigration proceedings. IHSC is committed to ensuring a system of care that is ethical, responsible, and accountable through rigorous surveillance and monitoring activities.
Key Responsibilities:
Screens calls and visitors, referring them to the appropriate staff member or office, handling some personally, and forwarding to the director only those calls or visitors requiring the director’s attention. Schedules appointments and makes commitments for the director to attend meetings.
Reviews incoming correspondence, determines proper action, and routes to the appropriate staff or office.
Responds to inquiries of a routine, non-technical nature.
Follows up with staff, or other offices, to assure that responses are prepared in a timely manner.
Receives requests for information for both ad hoc and recurring reports.
Assembles data from a variety of sources and compiles statistics for use in response.
Formats information and assures that results are clear and understandable.
Prepares correspondence for the assistant director, chief of staff, deputy assistant director, or branch chief’s signature, and maintains records and files required by the office.
Reviews outgoing correspondence and reports prepared for signature, ensuring proper format, mathematical correctness, correct grammar and necessary coordination.
Works with authors to resolve problems.
Explains non-technical policies and procedures used in office to managers and staff.
Conducts periodic training to update those throughout the office on administrative procedures and recommends changes as necessary.
Makes arrangement for travel, meetings, conferences, etc. For visits to organizations, makes transportation and hotel arrangements, notifies subordinate organizations, prepares agenda and other materials needed for the affair.
Provides management assistance to IHSC leadership as follows: calendar management, WebTA, drafting and editing documents for management consideration, research regulations and other requirements, project management and project status updates.
Receives incoming correspondence, determines proper action, and routes to the appropriate subject matter expert or unit (i.e., Taskings/other short tum around reports).
Manages, prepares, and trends reports for large data files using Microsoft products.
Performs record keeping functions in accordance with program policies and position.
Completes all initial, annual, and ad hoc training as required/assigned.
Manages, assigns, refines, monitors, reviews, and balances task workload and closes out all taskings on behalf of IHSC.
Obtains a comprehensive knowledge of IHSC clinical and administrative roles and responsibilities to manage the day-to-day tasking process.
Collaborates with ICE Task Management offices to request adjustments to suspense dates and…
Title: Executive Assistant
Company: International SOS
Location: Washington, DC
Category:
