Overview
Executive Assistant Jobs in Alpharetta, GA at Ministry Brands
Description
Position Summary
Why It’s a Great Opportunity: This position is for an accomplished administrative professional who loves supporting leaders and has proven experience in daily administrative functions. As a key member of the Development Services team, you will be managing calendars and meeting dates for public hearings, coordinating with the technical review section of Development Services and working in a team environment with a great team of business service professionals.
Why It’s a Great Department: PPW is a diverse and fast-moving department filled with motivated professionals working to ensure Pierce County is positioned to handle growth while building, operating, and maintaining reliable infrastructure to support livable communities. PPW is responsible for a broad and complex portfolio of services that provides unique opportunities to collaborate, innovate, and inspire. We are responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement – just to name a few!
Learn more about Planning and Public Works here.
How to be Successful in the Role: Your understanding of customer service and modern administrative practices along with outstanding multitasking skills will be relied upon often. You will be communicating in person and through a variety of electronic modes (phone, email, instant messaging, video conferencing) to assist customers and support your team. Your procedure development and improvement skills, along with a high fluency in the Microsoft Office Suite of programs (Word, Excel, PPT, MS Planner, and Outlook), and ability to learn quickly will ensure your success.
Your Future in this Role: Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career.
Core Daily Responsibilities:
Coordinate related office functions; assist in procedure development; coordinate some personnel functions and perform other duties of a highly confidential nature; may conduct research activities.
Manage and maintain logs, charts, spreadsheets, related data, and files related to the division.
Receive and process forms and applications.
Examine and evaluate data to determine department’s eligibility for, or conformity with, contract agreements or government regulated activities. Perform ongoing monitoring of program compliance. Explain, interpret, and apply complex rules and procedures having division impact.
Prepare and review complex reports, forms, and other records prepared by others for clarity, completeness, accuracy and conformance with standard policies and procedures.
Coordinate purchasing functions, such as preparing purchase orders and managing inventory.
Set priorities; distribute and check work; devise and evaluate office procedures and implement changes subject to approval of supervisor; provide technical assistance as needed.
A classification description with a more detailed list of essential functions can be found here.
Qualifications
Minimum Qualifications:
A resume and cover letter are required for this position.
Two or more years of progressively responsible clerical experience or administrative program support work.
Additional education and experience may substitute for the required experience to a maximum of one year.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.
Supplemental Information
To be considered for this opportunity please:
Complete and submit a detailed online Pierce County Employment Application by selecting “APPLY” above or go to: www.piercecountywa.org/jobs.
If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title.
If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County’s needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.
At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Title: Executive Assistant
Company: Ministry Brands
Location: Alpharetta, GA
