Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at Insight Global
Title: Executive Assistant
Company: Insight Global
Location: Washington DC-Baltimore Area
Job Description:
Insight Global is seeking an Executive Assistant/Business Operations Specialist to support a highly visible federal executive on site at the Ronald Regan Building. If you are seeking a rewarding and challenging opportunity where you will be integrated into a comprehensive business team, this is the opportunity for you. This job requires a problem-solver mentality, excellent verbal and written communication, and the ability to recognize anticipated needs and act accordingly. An active clearance is not required to applied, however, you will need to obtain a clearance prior to starting.
Must Haves:
4 years of experience with a Bachelor’s degree OR 8 years of experience & Associate degree
Tracking, oversight, and monitoring of assignments/initiatives/taskings
Excellent tasking and problem-solving skills—the ability to work independently with limited supervision, anticipate/foresee issues and proactively act is critical.
MS Office, Teams, Excel, Word – must be above proficient.
Experienced in proofreading all correspondence.
Calendar management and booking travel.
Task prioritization, tracking, oversight, and monitoring of assignments/initiatives/taskings
Pluses:
Experience supporting an executive or high visibility personnel.
An active CBP BI or having previously held a security clearance.
Day to Day:
Daily administrative support to include ad-hoc requests for data/information related to current tasks at hand, monitoring, tasking, review and oversight of internal and external assignments, and presentation and correspondence materials in a fast-paced, task-driven office environment from 7:30 AM and 5:30 PM.
Monitor, review, task, and assign incoming assignments/task to appropriate offices; review and recommend edits/changes on content/format in proposed responses and conduct quality control reviews on all types of correspondence.
Fastidiously maintain/update daily and weekly electronic calendars for senior executives
Prepare daily briefing books and read ahead materials to ensure senior executives are fully prepared for appointments and bookings.
Preserve executive time by reading, researching, and routing correspondence, collecting and analyzing information, and initiating appropriate communication with staff, clients or other stakeholders.
Plan, prioritize, organize, and resolve problems independently to complete multiple deadline-driven projects efficiently and on time.
Arrange travel, accommodations, itineraries, and all related correspondence including authorizations and vouchers for Government approving official review and approval.
Answer phone inquiries, screen and direct calls, and provide basic office information or alternative points of contact.
Monitor incoming emails and answer, screen or forward as required.
Schedule and coordinate meetings, reserve and prepare conference and meeting room space, and arrange IT/VTC technology as warranted; coordinate any IT repairs.
Provide historical reference by developing and utilizing correspondence filing and retrieval systems or repositories.
Build and maintain a repository for standard and approved language and materials in response to routine requests for information.
Update and maintain databases such as office mailing lists, staff contact and portfolio lists, and other information.
