Overview
Executive Assistant Jobs in Plano, TX at Yum! Brands
How to Apply
A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.
The School of Nursing seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan that extends world-wide, to fulfill the School’s strategic plan, and to sustain the excellence of the School of Nursing.
To learn more about diversity, equity, and inclusion visit: http://nursing.umich.edu/diversity/dei-faculty-and-staff.
Please visit http://www.nursing.umich.edu/ for more information about the School.
Job Summary
The University of Michigan, School of Nursing (UMSN) is seeking an Administrative Assistant Intermediate who will support the Placement Services Team in the Office of Professional Graduate Studies. The Administrative Assistant Intermediate will perform a wide range of administrative and office support activities through conducting and organizing administrative duties and activities including receiving and handling confidential and sensitive information in a timely manner to facilitate the efficient operation of the organization. The individual will report to the Director for Clinical Placement and will work with the Clinical Regulatory Manager and Compliance Administrative Assistant as part of the Placement Services Team.
This is a part-time position that is 30 hours/week
Responsibilities*
Provide administrative/secretarial support for overall general office tasks, to include:
Composing correspondence and preparing documents – reports, drafting memos and emails;
Schedule and coordinate meetings and appointments including preparing meeting schedules and agendas, and taking and disseminating meeting minutes;
Answer, screen and transfer inbound phone calls;
Prepare written responses to routine inquiries;
Coordinating communications, answering questions and email inquiries;
Copying, faxing and mailing materials;
Managing electronic and hard copy filing systems;
Retrieving documents from database filing systems; and collecting/reporting data/information as needed to support the productivity of the office;
Handle information and data requests and resolve administrative problems and inquiries.
Responsibilities specifically related to Placement Services Team:
Maintain and update databases on a daily basis.
Coordinate the flow of information both internally and externally,
Assist in the review process for preceptor and site evaluations to support quality placement practices
Communicate verbally and in writing to answer inquiries and provide information to students, faculty and placement partners as directed.
Liaison with internal and external contacts.
Attend outside meetings as requested.
Coordinate outreach to state boards of nursing offices to confirm requirements and information to support graduate student education in the state including clinical placements.
Manage records and materials required for state and national certification, accreditation requirements including tracking documents for updates.
Coordinate outreach to health systems and health care providers to assess interest in supporting graduate student placements at their sites or health systems.
Coordinate letters of support for clinical preceptors to become adjunct faculty
Guide students and deal with challenging situations as directed.
The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.
Supervision is received from the Director of Clinical Partnerships.
Required Qualifications*
Education and Experience:
Bachelor’s degree is preferred; or equivalent combination of education and experience is necessary.
A minimum of five (5) or more years of progressively responsible administrative experience in a fast-paced customer service oriented environment.
Candidate must have excellent communication skills, with the ability to receive and convey information clearly and concisely for various mediums. You will be expected to have solid interpersonal and organizational skills, and the ability to work effectively with diverse groups.
Demonstrated experience at the advanced level in the use of Microsoft Office Products (Word, PowerPoint, Excel, and Outlook (with both email and calendaring)).
A high level of computer proficiency, specifically working with database programs.
Proven experience producing correspondence and documents.
Attributes:
Ability to represent the School of Nursing in outreach communications.
Superior organizational and prioritizing skills are required.
Demonstrated ability to set priorities and balance multiple projects with high-level of attention to detail and accuracy in a deadline driven, fast-pace environment while providing high quality customer service, including follow-up.
Proven analytical skills and follow-through; a high degree of creativity, initiative, resourcefulness, and the ability to anticipate needs.
Proven experience in information gathering/monitoring and organization.
Demonstrated ability to type accurately and efficiently.
Proficient in spelling, punctuation, grammar and other English language skills.
Excellent independent problem solving skills related to non-compliant students.
Knowledge of operation of standard office equipment; clerical/administrative procedures; principles and practices of basic office management; business principles; and filing/record keeping systems.
A flexible, “can-do” attitude and a willingness to work successfully in a team environment.
Ability to maintain confidentiality.
Ability to multitask and handle high demand situations.
Ability to promote the School of Nursing’s Declaration of Values to Empower each other to interrupt or disrupt disrespect; Practice communication that is beneficial, kind, and true; Inspire and be inspired by our members? worth, significance and integrity; Cultivate respect for ourselves and others routinely, publicly, and privately (EPIC).
Work Schedule
Due to this being a part time position, work hours will be determined between the hours of 8:00 a.m. – 5:00 p.m., Monday through Friday; may include some occasional weekend and/or evening hours.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Opening ID
261374
Working Title
Administrative Assistant Intermediate
Job Title
Administrative Assistant Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Nursing
Department
School of Nursing
Posting Begin/End Date
3/19/2025 – 4/02/2025
Career Interest
Administration
Title: Executive Assistant
Company: Yum! Brands
Location: Plano, TX
