Overview
Executive Assistant Jobs in Skokie, Illinois, USA at IL Big I
Executive Assistant
We are seeking a highly organized, detail-oriented Executive Assistant with a positive attitude and a passion for multitasking in a fast-paced environment. The ideal candidate thrives on variety, enjoys staying active throughout the day, and excels in managing diverse responsibilities, from social media management and specialized marketing projects to event coordination and running errands.
Who We Are:
Worthy Insurance focuses on providing creative insurance solutions to the healthcare, social service, and real estate industries. Taking care of people and their businesses while protecting their livelihoods and assets is at the core of what we do. Worthy empowers our employees to grow with personal and professional development opportunities. We thrive in a culture that encourages our employees to be active in our communities and industry.
We work hard, but we love to have fun!
Worthy employees enjoy:
Generous Paid Time Off
401k with company match
Health, Dental, and Vision Insurance
Gym Membership-onsite Skokie only
Insurance education bonus program
Paid Time Off for Volunteering
Key Responsibilities
Office Management:
Ensure office supplies are stocked and equipment is functional, office runs smoothly.
Errand Running:
Handle tasks such as picking up supplies, dropping off packages, and other personal requests.
Vendor Coordination:
Work with our 3rd party vendors and service providers to fulfill various business and personal needs.
Project Management:
Track timelines and deliverables for multiple projects, ensuring deadlines are met.
Cross-Team Collaboration:
Act as a liaison between the executive and other departments to ensure smooth communication.
Expense Tracking:
Manage and submit expense reports, ensuring accuracy and compliance with policies.
Event Coordination:
Assist in planning and executing company events, both virtual and in-person. Design/create brochures, fliers, and other marketing materials for events.
Client Gifts:
Research, source, and personalize gifts for clients to align with brand values.
Social Media Oversight:
Create meaningful content for posting, engage in client pages.
Conference Coordination:
Manage conference entry, travel arrangements, pre-conference preparation, post-conference follow-up.
Document Preparation:
Draft, edit, and proofread correspondence, presentations, and reports along with scanning and emailing documentation requested from clients.
Admin duties:
Perform additional administrative duties
Secondary phone and front desk coverage
Pick up, sort and deliver mail to appropriate parties
Ordering office supplies
Perform other duties as assigned.
Requirements
Microsoft Office (Advanced Excel, Proficient Word, PowerPoint, and Outlook).
Background with Canva, Adobe, Foxit, along with Social Media platforms.
Must have the ability to communicate accurately and clearly both verbally and in writing with a pleasant telephone manner.
Must have superior organizational skills and accuracy.
Positive, friendly attitude.
Benefits:
401(k)
401(k) matching
Dental insurance
Free food & snacks
Health insurance
Paid time off
Vision insurance
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Title: Executive Assistant
Company: IL Big I
Location: Skokie, Illinois, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
