Overview
Executive Assistant Jobs in Orlando, Florida, USA at MAFÉ Resources
This range is provided by MAFÉ Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$60,000.00/yr – $75,000.00/yr
VP of Recruitment @ MAFÉ Resources | US Army Veteran
We are seeking a highly organized and self-motivated Administrative Assistant to support a Senior Executive Assistant. This role is essential in ensuring seamless operations for the executive team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage sensitive information with discretion.
Key Responsibilities
Calendar & Scheduling: Manage complex calendars, coordinate meetings, appointments, and event attendance.
Agenda Management: Prepare and update daily/weekly agendas, ensuring timely communication of changes.
Administrative Support: Assist with correspondence, documentation, and spreadsheet updates.
Compliance Tracking: Maintain and track Certificates of Insurance (COIs) and W9s from vendors, ensuring compliance and timely renewals.
Vendor Coordination: Collaborate with vendors to troubleshoot issues and provide necessary support.
Travel & Logistics: Arrange travel plans, handle confirmation calls, and manage deliverables.
Filing & Organization: Maintain digital and physical filing systems, including receipts, invoices, and important documents.
Office Maintenance: Oversee inventory and restock office supplies and pantry items; tend to office plants.
Shipping & Errands: Prepare shipments via UPS/USPS/Fed Ex, assist with check printing, and run errands as needed.
Team Collaboration: Ensure proactive communication with team members to avoid duplication of tasks.
Requirements
Education: Bachelor’s degree in Business Administration or a related field (preferred).
Experience: Prior experience as an executive or personal assistant.
Skills: Proficiency in Microsoft Office Suite (especially Excel) and Google Workspace.
Strong organizational and time management skills.
Ability to handle confidential information with integrity.
Adaptability to a fast-paced, dynamic environment.
Additional Requirements: Valid driver’s license.
Discretion & Integrity: Handles sensitive information with professionalism and confidentiality.
Adaptability: Thrives in a fast-paced environment and adjusts to changing priorities.
Strong Interpersonal Skills: Builds positive relationships with colleagues, clients, and vendors.
Attention to Detail: Ensures accuracy in documentation and task execution.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Staffing and Recruiting
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Title: Executive Assistant
Company: MAFÉ Resources
Location: Orlando, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
