Overview
Executive Assistant Jobs in Stanford, CA at Stanford University
Job Overview:
A concierge position requires a passion for people and dedication to providing superior customer service at all times within a luxury residential setting. The concierge position is often demanding and fast-paced, requiring excellent time management and problem-solving skills. On a daily basis the concierge will interact with residents and guests from varied backgrounds and walks-of-life, and therefore an amicable personality and unflappable disposition are a must for a successful concierge.
Working as a FirstService Concierge means that your focus is to ensure the needs and requests of residents are met and that each resident has a memorable 5-star, community-living experience. The Concierge is expected to have an in-depth knowledge of the local area. Residents will approach the concierge with questions, seeking suggestions, and demanding problem resolutions. Often concierges will make reservations for restaurants, spas, shows and special events. Requests from residents can range from arranging transportation or providing directions. The concierge must make an effort to developrelationshipswith localbusinessowners and VIPs in order to facilitate the fulfillment of resident requests.
Your Responsibilities:
Demonstrates superior customer service at all times and a genuine desire to serve.
Warmly greets and directs residents and guests arriving to or departing from the property.
Maintains an active presence at the Front Desk. Monitors and announces visitors and controls access to the property. Reviews access control cameras frequently and reports any suspicious activity according to Front Desk procedures.
Handles all concierge duties with enthusiasm including, but not limited to: processing incoming mail and outgoing packages; answering questions, making recommendations, and making arrangements on items such as transportation, restaurant reservations, personal shopping, health and beauty services, and cultural events; travel and meeting planning; delivering dry cleaning; and coordinating housekeeping or other community-specific services (for example, dog walking).
Possesses an in-depth knowledge of the attractions, nightlife, and special services of the surrounding area in order to enhance a 5-star residential-living experience.
Maintains familiarity of all community amenities and activities. Gives directions to amenities and events within the property.
Adheres to all Front Desk procedures including, but not limited to: reviewing and completing Daily Activity Reports (DAR); completing incident reports for management; and responding to emergency situations.
Adheres to company standards for resident and guest services.
Undertakes administrative tasks related to the Front Desk and back-of-house operations as requested.
Ensures that resident and guest concerns are resolved in a professional and timely manner. Reports to General Manager and/or Lead Concierge any resident or guest dissatisfaction.
Maintains a professional demeanor and polished appearance at all times.
Assists in the training of concierge staff.
Follows safety procedures and maintains a safe work environment.
Performs other job-related duties as directed.
Skills & Qualifications:
Education, Experience & Skills Requirements:
High school diploma or equivalency required.
A degree in hospitality management or business administration strongly desired.
Fluency in one or more foreign languages is also a plus.
Minimum of one year of high-end/luxury of hospitality or property management experience preferred.
Must possess excellent verbal and written communication skills.
Must possess strong organization skills with the ability to effectively manage multiple, competing priorities while remaining composed and professional.
Must be friendly, courteous, service-oriented, and enjoy working with a variety of people while maintaining professional distance from residents and guests.
Must be able to work independently with minimal supervision while acting with discretion and maintaining confidentiality.
Must be a team player with a strong work ethic.
Computer & Equipment Requirements: Proficiency in Microsoft Office and information system hardware/software required. Ability to type a minimum of 30 words per minute. Performs a wide variety of tasks using a computer and other electronic systems (e.g., key track, telephones, radios, television, monitors, etc.).
Physical Requirements:
Physical Requirements:
Ability to lift 30–50 lbs; ability to work in an upright standing or sitting position for long periods of time; handle, finger, grasp and lift objects and packages; reach with hands and arms; ability to quickly and easily navigate the property/building as required to meet the job functions; complete all required forms. Ability to work extended hours, nights, and/or weekends based on property requirements. Ability to respond to emergencies and call-outs in a timely manner. Regular and predictable attendance.
Vision Requirements:
Constant need (66% to 100% of time) to complete forms and other documents, read cautionary labels, and respond to written instructions from staff and homeowners.
Frequent need (33% to 66% of time) to see things clearly beyond arm’s reach (observe problems throughout property) and at close distance (e.g. computer and access control monitors).
Hearing Requirements:
Constant need (66% to 100%of time) to communicate with residents, guests, vendors, and on-site staff. Must have listening skills to respond to requests and questions.
Speaking Requirements:
Constant need (66% to 100% of time) to communicate verbally and in written format, receive and exchange ideas with residents, guests, vendors, and staff.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation:$19 / hour
Disclaimer:
This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
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Title: Executive Assistant
Company: Stanford University
Location: Stanford, CA
