Overview
Executive Assistant Jobs in Santa Monica, CA at Career Group
Title: Executive Assistant
Company: Career Group
Location: Santa Monica, CA
Our client, a real estate venture firm, is looking for a talented Executive Assistant to join their team! In this role, you will provide a high-level of administrative and project support to senior executives. They are looking for someone who is a creative thinker, highly motivated, and can juggle competing priorities. You’ll gain exposure to a fast-moving, high-performing industry, working alongside passionate professionals.
This role is onsite daily in Santa Monica.
What you’ll do:
Support two senior level executives
Schedule meetings, conference calls and manage travel arrangements.
Manage expense reports in Concur
Solve day-to-day administrative challenges in a timely manner
Utilize Word, Excel and Powerpoint heavily to create organized decks and spreadsheets.
Understand budgets and process invoices and expenses accordingly.
Provides connectivity for smooth communication between executives and internal department
Organize periodic company events such as all team meetings, department events, holiday parties and other events as needed.
Light office management support (stocking supplies, working on space planning, access and moves and point of contact for organizing tours)
Miscellaneous data entry for various projects.
What you’ll need:
Excellent communication skills in written and oral communications
Detail-oriented, strategic thinker, and team player
Four plus years of administrative support experience in real estate, financial and professional services industries
Advanced skills with Microsoft Excel, Word, PowerPoint required
Excellent technical, interpersonal, and analytical skills required
Proficiency with Teams, Zoom, Adobe Acrobat
Ability to multitask in a fast-paced growth-oriented company
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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