Overview
Executive Assistant Jobs in Miami, Florida, USA at Syntax Talent Solutions
VP, Partnerships @ Syntax Talent Solutions
Executive Assistant to the CEO
Miami, FL (On-site, with potential hybrid flexibility)
Syntax Talent Solutions is seeking an Executive Assistant in Miami, FL. My client, a leading financial services firm in Miami, FL, is seeking a highly skilled Executive Assistant to support the Chief Financial Officer (CFO) and two Vice Presidents (VPs). This is a fast-paced, high-exposure role requiring exceptional organizational skills, professionalism, and discretion.
Key Responsibilities:
Provide high-level administrative support to the CFO and two VPs, including calendar management, meeting coordination, and travel arrangements.
Conduct research and compile reports to support executive decision-making.
Prepare, edit, and format board presentations, investor materials, and executive reports.
Manage board meeting preparations, including assembling materials, drafting minutes, and liaising with board members.
Coordinate complex international and domestic travel, ensuring seamless logistics.
Plan and execute company events, leadership offsites, and investor meetings.
Serve as a key point of contact between executives and internal/external stakeholders.
Handle confidential and time-sensitive information with the utmost discretion.
Assist with special projects and strategic initiatives as needed.
Qualifications:
5+ years of experience providing C-suite support, preferably in financial services or a corporate environment.
Strong experience in research, board presentations, and supporting high-level executives.
Experience coordinating international travel and managing board-related responsibilities.
Exceptional written and verbal communication skills.
Ability to work independently and prioritize tasks in a fast-paced environment.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business productivity tools.
Experience with software such as Concur, Docu Sign, Cvent, and  or similar is a huge plus.
Professionalism, discretion, and a proactive approach to problem-solving.
Benefits & Work Environment:
Competitive compensation DOE and benefits package.
On-site role with the potential for hybrid flexibility in the future.
Opportunity to work closely with senior leadership in a dynamic, growth-oriented firm.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Research, and Writing/Editing
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Title: Executive Assistant
Company: Syntax Talent Solutions
Location: Miami, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin)
