Overview
Executive Assistant Jobs in Boulder, CO at Agilent Technologies Inc.
About Us
Hudson Mechanical is a leading provider of commercial HVAC services. We specialize in the installation, maintenance, and repair of heating, ventilation, and air conditioning systems for businesses of all sizes.
Job Description:
We are seeking a reliable and organized Office Aide to provide essential administrative support and ensure the smooth operation of our office. The ideal candidate will be a proactive team player with excellent communication skills and a strong attention to detail.
Responsibilities:
Provide general clerical support, including photocopying, scanning, and filing documents.
Payment Processing: Accurately record and apply customer payments from various sources (checks, credit cards, ACH, etc.)
Statement Management: Generate and distribute statements accurately, ensuring adherence to client specifications.
Account Reconciliation: Reconcile customer accounts, resolve discrepancies, and maintain up-to-date records.
Collections: Proactively follow up on past-due accounts, communicating with clients to facilitate timely payments.
Customer Service: Respond to customer inquiries regarding billing and payments with professionalism and efficiency.
Reporting: Assist in the preparation of weekly/monthly accounts receivable reports.
Data Entry: Maintain accurate and organized records within our accounting software (QuickBooks).
Perform other administrative tasks as assigned.
Qualifications:
High school diploma or equivalent.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent communication and interpersonal skills.
Strong organizational and time-management skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and accuracy.
Ability to maintain confidentiality.
Positive attitude and strong work ethic.
Benefits:
Competitive salary and benefits package depending on experience
Opportunity to work on a variety of challenging projects
Stable work environment with a growing company
Chance to contribute to the success of a vital industry
Paid training
Pay Rate:
$20 based on experience and knowledge
This is a part-time position with 16 hours a week
This role provides an engaging open office atmosphere that fosters collaboration and creativity in a group setting.
If you believe this position is a good fit for you, please apply to join us and become part of a supportive and dynamic work environment.
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Title: Executive Assistant
Company: Agilent Technologies Inc.
Location: Boulder, CO
