Overview
Executive Assistant Jobs in New York City Metropolitan Area at Buckeye Global
Title: Executive Assistant
Company: Buckeye Global
Location: New York City Metropolitan Area
Job Title: Executive Administrative Assistant II
Job Duration: 3+ Months Contract – W2
Job Location: New York, NY 10001 (Hybrid)
Note:
Capacity: Hybrid – 3 days in office, 2 days WFH – flexible in which days are on site, Tuesday and Wednesday are the busiest in office days so that would be preferable but not mandatory
Job Description:
• Majority of this will be the calendar management for executives
• Travel Assistance
• Expense Management
• Balance both calendars separately – managing calendar complexities
• Comfortable in managing high-level executive visits that may be coming internationally
Hard Skills:
• Five years of experience would be ideal, open to three to five years
• Experience managing multiple executives and multiple calendars would be great but not mandatory
• Proficient in MS Office
Soft Skills:
• Comfortable in pushing back on calendar needs if needed
• Being able to navigate shifting meetings
• Comfortable with senior international visitors and managing their calendars and overall visits
Responsibilities include:
Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company
Compile reports and agendas for various key meetings
Manage all requests to and from Corporate, Divisions/Brands, or Paris office and follow up accordingly
Booking and coordination of travel arrangements
Preparation of expense reports adhering to corporate policies
Coordinate visits from executives of client global headquarters and subsidiaries
Draft and edit internal communications as needed
Create and manage purchase orders, vendor management and other systems management
Meeting and event preparation including catering, IT set-up and other administrative logistical support
Plan and execute small events, activities, and celebrations for teams
Serve as general administrative support for the office teams
