Overview
Executive Assistant Jobs in Columbus, Ohio, USA at Confidential
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
PRIMARY FUNCTIONS:
Handle confidential information with integrity and discretion.
Handle meeting requests, schedule appointments and ensure manageable workload.
Prepare reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database or presentation software.
File and retrieve corporate documents, records and reports.
Prepare correspondence.
Brief on daily schedule and ensure President is adequately prepared for meetings and arrives on time.
Make travel arrangements such as airline bookings, hotel reservations, car rentals, etc.
Confirm meeting attendance.
Provide background information and research.
Maintain expense reports.
General administrative duties such as taking phone inquiries, filing, photocopies, arranging conference calls.
All other duties as assigned to contribute to the successful operation of the company.
QUALIFICATIONS:
2 years previous Executive Assistant experience or combined relevant previous experience.
Some college coursework completed; minimum associate degree preferred.
Ability to access areas where needed people, information or equipment are located.
Ability to understand and accurately apply basic math skills.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Internet.
Ability to make competent use of work-related equipment and materials.
Ability to remember information (e.g., policies, procedures) or locate resources to find information as needed.
Ability to travel to various locations (e.g., customer sites, other company offices) as needed.
Ability to communicate effectively and tactfully with others.
Ability to work with other team members as well as independently.
Ability to shift back and forth between two or more tasks.
Cooperative, team-oriented, patient, calm under pressure.
Ability to arrange things in certain order (e.g., alphabetically, numerically).
QUALIFICATIONS CONTINUED:
Ability to produce results within an autonomous environment, within company guidelines and have the flexibility to identify and respond to changes in priorities.
Strong written and verbal communication skills.
Ability to provide excellent customer service to all clients (customers and employees).
Ability to advise, counsel, guide and influence the opinions and decisions of others (e.g. customers and employees).
Ability to analyze and evaluate people, data and things to determine courses of action.
Ability to demonstrate success working in a fast-paced, highly competitive, deadline-oriented environment.
Self-motivated with exhibited sense of urgency in all service-related activity.
Exceptional communication and listening skills.
Ability to work effectively in team environments.
Strong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches.
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Title: Executive Assistant
Company: Confidential
Location: Columbus, Ohio, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration)
