Overview
Executive Assistant – 12 month mat cover Jobs in London Area, United Kingdom at Sphere Digital Recruitment Group
Title: Executive Assistant – 12 month mat cover
Company: Sphere Digital Recruitment Group
Location: London Area, United Kingdom
Executive Assistant – Chief Marketing Officer (CMO) – 12 month maternity cover – £60k
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Marketing Officer (CMO) and assist in the coordination of various office operations. This blended role combines traditional executive assistance with office coordination responsibilities, making it essential for ensuring the productivity of our CMO and the smooth functioning of our busy office.
Key Responsibilities:
EA Functions:
Manage the CMO’s busy schedule, serving as the primary point of contact in and out of the office.
Coordinate meetings, ensuring necessary documents and agendas are prepared in advance.
Book domestic and international travel, handling complex arrangements as required.
Oversee expense reporting and correspondence management.
Support the CMO and team with document management, including presentations and team-building activities.
Maintain communication with various stakeholders, ensuring clarity and professionalism.
Office Coordination:
Support day-to-day office operations and procedures through collaboration with functional teams.
Order and manage office supplies and kitchen essentials.
Coordinate travel arrangements for new employees and visitors, ensuring adherence to travel policies.
Serve as the first point of contact for visitors, providing a warm and professional welcome.
Organize office functions and ensure a positive work environment.
Maintain safety and security protocols, including health and safety records.
Requirements:
Proven experience in a similar EA or office coordinator role, supporting senior executives.
Exceptional verbal and written communication skills with a keen attention to detail.
Strong relationship-building skills while demonstrating the ability to handle confidential information with integrity.
Excellent organizational and multitasking abilities in a fast-paced environment.
Proficiency in the MS Suite (Word, Excel, PowerPoint, Outlook) is essential.
Ability to work independently and as part of a team, managing multiple projects with efficiency and calmness.
Flexibility to adapt to a dynamic work schedule and prioritize tasks effectively.
If you are a proactive, dedicated professional looking for an opportunity to impact executive productivity directly, we invite you to apply for this exciting position. Your skills can help us create an environment where strategic objectives are achieved, and the office culture thrives.
