Overview
Executive Assistant Jobs in El Segundo, CA at Mattel, Inc.
Title: Executive Assistant
Company: Mattel, Inc.
Location: El Segundo, CA
CREATIVITY IS OUR SUPERPOWER.It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.
The Team:Mattel Finance hires leaders. Every one of our finance professionals works in a global finance organization interacting with senior leadership and with the accountability and responsibility to grow a career. We are a strong and nimble finance department focused on driving business results in the most cost-effective manner. We pride ourselves on consistent processes, fast decisions and increased accountability.
The Opportunity:The Executive Assistant position is responsible for the Corporate Controller’s Office leadership team and reports directly to the Sr Vice President & Corporate Controller.
The position is responsible for general administrative support, knowledge of Mattel’s administrative policies and processes, as well as relationships developed within the executive team.
What Your Impact Will Be
Manage a busy schedule, calendar, and correspondence for the SVP/Controller (“SVP”) and leadership. The SVP and leadership team have multiple meetings, and extensive communication with direct reports, staff, colleagues, and external providers in various time zones globally. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller department’s ability to effectively lead the organization, including assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
Prioritize executive’s schedule and needs based on knowledge of needs & priorities (i.e. act as a “gatekeeper” and “gateway” role, and demonstrate ability to maintain credibility, trust, and support.) Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature.
Anticipate, actively manage, and execute the SVP and departmental business needs.
Manage all aspects of the department’s office services including phone coverage, booking meeting rooms, and supply management and replenishment.
Juggle multiple tasks and projects accurately, including support of the department during the close process, with the ability to grow to take on more in support of the team.
Assistance with the preparation of the agenda and distribution of materials for Audit Committee meetings.
Assistance with materials for other various meetings including presentations, drafting agendas, compiling information, etc.
Tasks such as obtaining staff meals when calendar schedule requires, interacting with the other assistants and teams.
Execute other ad hoc requests from the executive …
