Overview
Executive Assistant Jobs in San Francisco, CA at 3PL Vision LLC
Job Summary
Powerstone Property Management is seeking an Administrative Assistant (Building Ambassador) for an on-site condominium community association in Long Beach, CA. The Administrative Assistant (Building Ambassador) will provide administrative and customer service support on behalf of the community and report directly to the Board of Directors in addition to daily updates to the offsite Community Manager.
Responsibilities and Duties
Provide administrative support for the community at the direction of the Board and/or Community Manager; including issuing work orders, violation letters, correspondence and seeking proposals.
Responsible for meeting with all vendors that visit the property for routine scheduled maintenance and directing them accordingly to specified work areas.
Ensure compliance by vendors and contractors of Association’s rules pertaining to working in homeowners’ units.
Reporting of any serious security breaches to the Board, Security Company, Police Dept., and/or Community Manager.
Act as a liaison with onsite janitorial staff and security building patrols to address any housekeeping, security, and/or safety concerns.
Provide on-site coordination and compliance with move in/move out procedures and immediately report any violations or damage that impact building security to the Board, homeowner, and/or Community Manager.
Observe and report violations of the Association’s rules and regulations pertaining to the community.
Maintain and update action list daily.
Provide customer service to homeowners and guests via phone and in-person.
Attend monthly Board meetings.
Other duties as assigned by the Board and/or Community Manager.
Qualifications and Skills
High school degree and between two and four years of related experience, or equivalent combination of education and experience. Experience in the property management industry a plus.
Ability to work flexible hours, including work nights and weekends, if needed.
Must be organized, very detail oriented, able to multi-task and prioritize in fast paced environment.
Must have exceptional customer service skills.
Excellent written and oral communication skills in English.
Must be proficient in Microsoft Word, Excel and Powerpoint.
Strong problem solving and analytical skills.
Ability to manage priorities and workflow and meet all deadlines.
Ability to process verbal information and input this information into a computer system.
Ability to follow complex instructions and master basic math skills.
Ability to work independently and think logically in following procedures and instructions.
Benefits
Powerstone offers a competitive salary and professional work environment.
Please send resume with salary requirement to the email address posted.
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Schedule:
Monday to Friday
Work Location: In person
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Title: Executive Assistant
Company: 3PL Vision LLC
Location: San Francisco, CA
