Overview
Executive Assistant Jobs in New York City Metropolitan Area at Cobalt Recruitment
Title: Executive Assistant
Company: Cobalt Recruitment
Location: New York City Metropolitan Area
I am currently partnered with a highly reputable Real Estate Financial Services firm in New York. Due to continued growth, they are looking for a high-performing Executive Assistant to support the CEO.
RESPONSIBILITIES
Inbox & Communication Support
Monitor, triage, and manage the CEO’s email inbox, prioritizing messages and flagging time-sensitive items
Draft and respond to routine emails on the CEO’s behalf when appropriate
Organize and maintain email folders and systems for efficient access to key information
Coordinate follow-ups, track open threads, and ensure timely responses across key communications
Maintain confidentiality while managing high-volume correspondence
Calendar & Scheduling Management
Own and manage the CEO’s calendar with accuracy, foresight, and discretion
Schedule internal and external meetings across time zones, balancing priorities and shifting demands
Anticipate conflicts and proactively adjust meetings to protect focused work time
Prepare daily and weekly schedule briefings to keep the CEO aligned and on track
Ensure all stakeholders are informed and prepared ahead of meetings
Administrative & Operational Support
Provide administrative support related to scheduling, correspondence, and communication workflows
Assist with occasional office or team coordination tasks that intersect with the CEO’s calendar or email priorities
REQUIREMENTS
2–5+ years of experience supporting senior executives, with a focus on calendar and email management
Proven ability to manage shifting priorities, solve problems independently, and maintain exceptional attention to detail
Experience working within Real Estate, Financial Services or Professional Services is highly preferred
Strong written and verbal communication skills; comfortable drafting professional correspondence
High level of discretion and integrity when handling sensitive information
Comfortable working in a fast-paced, high-trust environment with minimal supervision
