Overview
Executive Assistant Jobs in Oslo, Oslo, Norway at Siemens
Title: Executive Assistant
Company: Siemens
Location: Oslo, Oslo, Norway
As a leader in transport solutions, Siemens Mobility shape connected mobility. The mobility environment is being shaped by three megatrends: climate change, population growth and digitalization. These trends demand for seamless, sustainable, reliable, and secure mobility solutions.Digitalization is helping us to master these trends and continuously transform the way we travel. Therefore, we are constantly innovating our portfolio to shape the future of mobility. We believe that technology with purpose has the potential to solve the greatest challenges of our time.At Siemens we put our people first; we are curious minds, ground breakers and innovation drivers, united in a unique mission- to create a better tomorrow.Join our team as a proactive and performance drivenExecutive AssistantAre you a highly organized and proactive individual with exceptional communication and multitasking skills? Are you looking for an exciting opportunity to support the top-level executives of a leading global company? If so, Siemens Mobility AS is seeking an Executive Assistant to provide comprehensive administrative support to our CEO, CFO, and the executive management team.
Siemens Mobility is a renowned provider of innovative mobility solutions that shape the future of transportation. As an Executive Assistant, you will play a crucial role in ensuring the smooth functioning of our executive office, enabling our leaders to focus on strategic decision-making and driving business growth. In this position, you will be exposed to, and collaborate with, a wide range of people from all levels of the organization. You will have a unique proximity to the executive management team, gaining deep insight into the operation of our diverse organization and the chance to build an extensive network. The role provides excellent learning and development opportunities.
To excel in this position, it’s essential to be well-organized, proactive, capable of handling stress, and adaptable. You thrive in surroundings marked by simultaneous tasks, complexity, unexpected events, and dynamic schedules. You pay attention to details while keeping a holistic view.
Key responsibilities:
Work closely with the CEO, CFO and the executive management team. Proactively advise on- and coordinate their schedule, including calendar management, travel arrangements, expense reporting and meeting coordination.
Plan and organize management meetings. Facilitate and prepare agenda, minutes of meetings. Follow up and ensure progress of decisions in meetings according to deadlines.
Prepare and edit correspondence, presentations, and reports for executive-level review.
Act as a liaison between the executives and internal/external stakeholders, maintaining effective communication and managing information flow.
Conduct research, gather data, and prepare reports, presentations and other materials to support decision-making processes and contribute to the development of business strategies.
Collaborate with cross-functional teams to streamline processes and identify opportunities for increased efficiency.
Take initiative in suggesting and implementing innovative ideas and digital solutions to enhance workflow and productivity.
Assist with special projects and initiatives as assigned by the executives, demonstrating flexibility and adaptability in a fast-paced environment.
Qualifications:
Higher education in business, finance, engineering, or similar.
Motivated by th…
