Overview
Executive Assistant Jobs in Los Angeles, CA at BMO US
Job Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
We have an immediate opening for a full time Practice Assistant supporting a team of lawyers in our E-Discovery analysis and Technology (e-DAT) practice group. The successful applicant must be a self-starter with excellent organizational abilities.
The Practice Assistant will be responsible for providing a high level of administrative support including preparation of client billing, matter management, project organization, database/file management, tracking deliverables, maintaining calendars, arranging domestic travel, time and expense entry, and promoting office efficiency.
Essential duties
Performing complex administrative legal tasks that may be highly confidential or sensitive, requiring discretion
Opening new client and matter files and conducting conflict checks
Coordinating entering, editing, and tracking daily billing entries for stakeholders
Coordinating and preparing monthly client bills
Organizing and maintaining all correspondence and documents using the relevant document management system
Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context
Managing emails, calendar appointments, and client contact lists
Scheduling meetings and coordinating all logistics
Coordinating services with internal stakeholders
Providing business development support when necessary
Using internal library resources for external research as directed
Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
Maintaining an organized and secure workstation and filing areas
Running critical document checks to ensure all files have been appropriately saved
Importing electronic documents, including scanning documents into the document management system
Preparing check requests and expense reports
Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements
Assisting other practice assistants with overflow work and providing backup support
Performing other relevant duties in the practice area as directed by the immediate supervisor or other senior stakeholders
Working overtime as occasionally required
Knowledge, Skills & Abilities Required
Requires 3 to 5 years of legal practice assistant, executive assistant or administrative assistant experience, preferably with a large-sized law or professional firm.
Strong administrative skills including typing, proofreading, spelling, grammar and math.
Knowledge of Windows 365, iManage, Acrobat Adobe, Concur and Intapp, Elite 3E/Paperless Proforma preferred.
Ability to organize and prioritize workload and use good judgment in in prioritizing work and meeting deadlines.
Ability to take initiative in handling projects and anticipating next steps.
Positive attitude and growth mindset.
Receptive to constructive input.
Must display a professional manner with clients, lawyers, paralegals and other staff members.
Excellent communication skills to work effectively with a diverse group of clients, lawyers and staff, and to provide information with courtesy and tact.
High School diploma or equivalent required, Certificate or Degree from a Business School is preferred.
Compensation Salary $73,000 – $122,000
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ent business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
Medical/Prescription Drug Coverage (including a Health Savings Account feature)
Back-up Child/Elder Care and access to a caregiving concierge
Dental Insurance
Wellness Program
Vision Insurance
Pre-tax Commuting Benefits
401(k) Retirement Plan and Profit Sharing
Business Travel Accident Insurance
Short- and Long-term Disability Protection
Pet Insurance
Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
Health Advocacy Services
Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
Identity Protection/Restoration and Fraud Insurance
Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
Student loan refinancing options and access to a student loan concierge service
Paid Holidays (12)
Addiction Resources
Family Building Benefits
Breast Milk Delivery and Lactation Support Services
Flexible Spending Accounts
Employees also may be eligible to receive bonuses and certain expense reimbursements
Employee Assistance Program
Professional Development and CLE Credit Opportunities
529 Deductions
Relocation
Accident Insurance
Employee Referral Program
Critical Illness Insurance
Hybrid/Remote Work Opportunities
Hospital Indemnity Insurance
Perks including: Technology, Entertainment, and Travel Discount Programs
Bereavement Leave
All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact [email protected].
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Title: Executive Assistant
Company: BMO US
Location: Los Angeles, CA
