Overview
Executive Assistant Jobs in Chicago, IL at Flanagan – Bilton LLC
About the Job
We are a locally based growing pet wholesale distribution company seeking a positive, cheerful, hard-working, and dedicated employee to join our team. We have been in business for over 24 years and have grown steadily every year. We have a very friendly, positive, casual, but professional office environment. We are currently looking for a part-time/full-time, experienced Account Specialist to service our biggest pet store client which has 1000+ stores across the US. This job is flexible and can be either part-time (4 days per week) or full-time. There is an opportunity for advancement for the right person. Come grow with us!
Primary duties include:
Overseeing all administrative and customer service aspects related to our largest client which includes
Downloading electronic purchase orders and converting them to invoices
Processing hundreds of UPS labels per week
Adding freight and other charges to invoices
Submitting invoices for payment
Posting payments
Providing customer service by communicating with the client about order changes, cancellations, special requests
Researching and solving any invoice discrepancies
Working as a backup to customer service as needed
Assisting other office staff on projects and various tasks as needed
Experience required:
Must be proficient with Microsoft Office, especially Excel & Word
Expert at 10 key data entries
Must be VERY detail-oriented
Ability to work independently
Excellent written communication skills
Familiarity with Quickbooks is a plus
Previous AR/AP experience is a plus
Please submit your resume with a cover letter.
The schedule is either part-time (4 days per week, Monday, Tuesday, Wednesday, and Friday) or full-time (M-F). The position is available to start as soon as possible.
Pay is $23 per hour to $25 per hour DOE. We offer merit raises, yearly bonuses, 6 paid holidays as well as paid time off after 6 months of working. 7 days of PTO first 2 years increasing to 10 days PTO after 2 years.
Job Type: Part-time
Pay: $23.00 per hour
Benefits:
Flexible schedule
Paid time off
Work Location: In person
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Title: Executive Assistant
Company: Flanagan – Bilton LLC
Location: Chicago, IL
