Overview
Executive Assistant Jobs in Columbus, OH at Polaris Automation, Inc.
Title: Executive Assistant
Company: Polaris Automation, Inc.
Location: Columbus, OH
Polaris is looking for an Executive Assistant to provide comprehensive support to the leadership team. Primarily assisting the CEO and the Senior Vice President of People, this role also extends support to other senior team members. While this position is remote, candidates must be situated near Columbus, OH, for essential in-person meetings and events.
IMPORTANT: each applicant must take our Culture Index Applicant Survey here: https://go.cultureindex.com/p/7LhhS7IdoOOXOH. We will not accept candidates who do not complete the survey.
The Company
Polaris Automation is a100% employee-ownedtechnology solutions provider and systems integration firm specializing in advanced automation of manufacturing operations. Headquartered in Columbus, Ohio, Polaris Automation offers our clients a single source for digital transformations, control systems, and state of the art industrial automation.
The Person
Our ideal Executive Assistant is personable and loves to lend a helping hand. Comfortable with ad hoc instruction, this person can “go with the flow” and is not afraid to ask questions. This problem solver is self-motivated, curious, and eager to learn. As a relationship builder, this people person demonstrates social intelligence, has exceptional organizational skills, and genuinely wants to become part of our culture. Taking ownership, this Executive Assistant is detail-oriented and has excellent follow-through and responsiveness.
Responsibilities
The responsibilities of this Executive Assistant position include, but are not limited to:
Administrative support
Manage and organize the CEO’s calendar, emails, and meetings to optimize time management
Coordinate travel arrangements for leadership team, Sales department, and new hire orientations
Schedule both internal and external meetings for the organization
Coordinate shipping of holiday gifts, flowers for special occasions, business cards, etc.
Occasionally take meeting minutes
Company meetings & functions
Organize and support company meetings and events, including the annual holiday party
Arrange food orders as needed
Recruiting support
Track status of candidates in HRIS (Human Resources Information System)
Collaborate with hiring managers to review resumes and schedule interviews
Additional HR support
Provide onboarding support
Generate reports
Update and maintain processes and procedures
Assist with benefits administration
Provide support in processing payroll
Additional dues as assigned
Qualifications
Required:
3 years of proven experience in an administrative or executive support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent interpersonal skills with the ability to manage sensitive and confidential situations
Bonus Points:
4+ years of proven experience in an administrative or executive support role
Bachelor’s degree in business administration or related field
Experience with Human Resource Information Systems
Payroll experience
Event planning experience
Why Polaris Automation?
We stand out because of our culture and core values:
Innovative
Motivated
Proactive
Accountable
Collaborative
Trustworthy
Our purpose: Improve the lives and careers of our Customers and our Owners by diligently focusing on nurturing relationships that advocate continuous improvement.
100% employee owned
Great work-life balance with flexible work schedule and…
