Overview
Executive Assistant Jobs in Bengaluru, Karnataka, India at Volvo Group
Title: Executive Assistant
Company: Volvo Group
Location: Bengaluru, Karnataka, India
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Executive Assistant
We are a global team working with pride, breaking new grounds and capturing the latest innovations. We support the Volvo Group business areas, safeguard synergies, and secure the right quality output. We work together with speed and agility, close collaboration, strong mandate towards suppliers and internal stakeholders. We are a high performing team aiming at world-class Purchasing committed to customer and Volvo Group success – do you have what it takes?
Are you engaged in your work, professional in everything you do and prepared to go that extra mile? If yes – then Volvo Group Trucks Purchasing (GTP) is the right place for you. GTP is located in 52 sites around the world, has 1 700 employees and a yearly spend of around 200 BSEK.
GTP APAC is an organization within GTP that takes an end-to-end responsibility for purchasing related activities in the APAC region. The countries in scope are China, South Korea & South-East Asia, Australia, & South Africa with the GTP APAC headquarters based in Bangalore, India.
Mission
As Executive Assistant to Head of Group Trucks Purchasing APAC, you will have the responsibility to provide high qualitative support in a proactive manner. In this role you need to be able to work both independently and take your own initiatives as well as in close cooperation with others. It is important to be proactive and to solve management administration key issues. You will have the opportunity of working in a global environment and position involves substantial international and local contacts.
Reporting To: Head of Group Trucks Purchasing APAC
Location: Bangalore India
Main Responsibilities
Be a member in GTP APAC leadership teams and in an active way contribute to the development of the departments
Coordinate joint deliverables such as KPIs & PIs
Managing projects / processes, working independently with limited supervision.
Obtaining and preparing information for use in conferences, speeches, and reports as requested by the executive
Working effectively with Microsoft office tools and other purchasing tools
Scheduling/coordinating meetings, and travel arrangements
Receiving/relaying messages from internal and external sources, managing the time/interaction executives have with internal and external sources
Manage the agenda/schedule of Head of Group Trucks Purchasing APAC
Connect with internal and external executives
Review and prepare presentations and reports
Organize workspaces for efficient ways of working within the leadership team
Process administrative tasks such as travel expenses, orders creation and Invoice management.
Screen mail and telephone calls and redirect calls as appropriate
Member of the GTP Executive Assistant network where you will be expected to drive, contribute and be able to influence others to make things happen
Support the full GTP APAC Purchasing Leadership team with selected activities when required
Work in accordance with the Volvo processes, the Code of Conduct and the Volvo Values.
Competence & Experience
Experienced management assistant with advanced skills in English
Ability to organize, structure and prioritize a wide range of tasks in an efficient way
Have a proactive approach & a problem solving mindset
Able to do some research and basic authoring/drafting of documents/correspondence working closely with the GTP communications teams
Expert level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material)
Good knowledge of the organization (i.e., financial processes, authorization processes, etc.)
Experience of data management.
High level of integrity and trust
You can work independently and adapt to changing circumstances
Knowledge of the Volvo organization is an added advantage
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