Overview
Executive Assistant Jobs in Paris, Île-de-France, France at ARCHIMED
Title: Executive Assistant
Company: ARCHIMED
Location: Paris, Île-de-France, France
Location : Lyon, France
About ARCHIMED
With offices in Europe, North America and Asia, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools & Biologic Services, MedTech, and Pharma Services.
ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services. ARCHIMED manages €8 billion across its various funds, including the largest healthcare-only private equity fund raised by a European-based General Partner. Since inception, ARCHIMED has been a committed Impact investor, both directly and through its EURÊKA Foundation.
The Team
An international team (with more than 30 nationalities) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors
Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc
Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary)
Your Role:
Assisting key company executives with managing their calendar, scheduling their meetings, organising their travel and other general administrative tasks.
In addition, acts as a linchpin between the ARCHIMED HQ France, Tokyo, New York & Singapore teams by helping to coordinate global activities.
Working within the Back Office department, your main tasks will be to :
Provide administrative support to the investment team, in particular to the Investment Partners
Provides management of complex schedules for Partners
Coordinate travels for Partners
Help prepare agendas for Board meetings
Proactively organise regular catch ups with Partners to discuss upcoming trips, in order to anticipate bookings and to understand priorities
Anticipate Executive needs, ensuring seamless support
Prioritization of meetings and calls for Partners
Ensure compliance with policies and coordination with the rest of the BO team
Coordination with other assistants to organize internal meetings
Provide a qualitative hospitable experience by greeting and welcoming all guests and employees and making them feel supported
Writing and formatting various documents
Maintain a high level of professionalism, discretion and confidentiality at all times
Requirements
Fluent in French and English
Demonstrated experience in providing high-level administrative support to senior executives and C-level leaders
Exceptional attention to detail
Outstanding organizational skills, with the ability to establish order and manage processes effectively
Strong written and verbal communication abilities
Proactive in taking initiative and actively seeking information necessary to complete tasks
Reliable and able to handle confidential information with discretion
Robust multi-tasking and prioritization capabilities
Proficient in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
International experience is advantageous
