Overview
Executive Assistant Jobs in Charlotte, NC at Robert Half
Title: Executive Assistant
Company: Robert Half
Location: Charlotte, NC
Salary: $36.10 to $41.80 hourly
Description
We are offering a permanent contract employment opportunity for an Executive Assistant in Charlotte, NC United States. This role is within the energy technology industry, where you will be instrumental in shaping the implementation of the energy transition. As an Executive Assistant, you will be the liaison between upper management and the production workforce, ensuring smooth communication and operations.
Responsibilities
Take on the role of primary contact for security guard and manage the internal badge system, which includes locking, issuing of badges, and contract badges.
Facilitate and coordinate meetings with both internal and external participants.
Actively manage and update customer credit records.
Process customer credit applications with accuracy and efficiency.
Handle incoming and outgoing mail, packages, and deliveries.
Arrange and assist in the facilitation of company surveys and follow-up activities.
Coordinate with venues, caterers, entertainment for company events and activities.
Handle travel arrangements and manage expense reports.
Maintain and administer official target tool while tracking and updating monthly numbers.
Create production documents, check sheets, and generate annual factory calendar.
Organize charity events and manage accounts for refreshments as part of the Great Place to Work initiative.
Aid the marketing department in duties such as attending trade shows, shipping marketing materials, and creating marketing packets.
Record meeting minutes and ensure the distribution of internal phone directory.
Prepare sales reports for the US Sales Teams.
Requirements
Proficiency in ADP – Financial Services
Familiarity with Cisco Webex Meetings
Experience with Concur
Ability to use CRM systems
Knowledge of Kronos Timekeeping System
Comfortable with About Time software
Excellent skills in Calendar Management
Strong Communication abilities
Ability to manage Conference Calls
Experience in handling Correspondence
Ability to Book Travel Arrangements
Experience in Coordinating Travel Arrangements
Capable of Handling Travel Arrangements
Understanding of Travel Arrangements
Proficiency in Scheduling Appointments and Calendar Management
Experience in taking Meeting Minutes
Ability to handle Expense Reporting
Knowledge of Expense Reports
Ability to Complete Expense Reports
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
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