Overview
Executive Assistant Jobs in Milwaukee, WI at Versiti, Inc.
Associate Director of Administrative Services
Rose-Hulman Institute of Technology has an opening for an Associate Director of Administrative Services. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 26 consecutive years.
As the Associate Director of Administrative Services, you will manage overall operations and personnel for bookstore, mail operations, print operations, and the campus art collection. You will oversee Bookstore operations, including merchandise sales/pricing, the execution of the textbook cycle (including course materials and book adoptions, inclusive access programs, orders and returns, shipping and receiving, inventory levels, etc.), and the Bookstore POS system.
The Associate Director of Administrative Services will direct and oversee campus Mail Processing and Distribution Center; coordinate assignments and priorities; direct and oversee the Institute mail, package distribution process, and outgoing mail/package processing, including process design, software selection and implementation, and related vendor relationships. You will manage campus mailings and USPS accounts to meet individual departmental schedules and demands through efficient and cost-effective methods of handling mail and mail-piece design; act as liaison between campus departments and external vendors on mail processing needs; oversee the departmental monthly billing for all outgoing mail, packages and 3rd party mail billing; oversee the USPS Trust and Pitney Bowes Trust to ensure adequate funds are available for campus mailings.
Additionally, the Associate Director of Administrative Services will direct and oversee the Print Shop functions. As part of this, you will work with print/copy vendors to ensure the Institute’s requirements for the administrative copier program are fulfilled, including contract needs, maintenance coordination, and toner refills as required; oversee the monthly billing for all on campus print charges is complete.
The Associate Director of Administrative Services will direct and oversee the Art Curator and policies and procedures of displaying visiting artists’ works, budget, and current institute art pieces.
Qualified candidates will have a bachelor’s degree in general business and five years of business or operations experience. Must have experience in budget management, general sales, and supervising staff. A working knowledge of Microsoft Word, Excel, PowerPoint, Publisher, and Adobe products is required. Must be self-motivated, have effective time management skills, efficient organizational skills, and the ability to make sound decisions. A strong customer service orientation is essential.
Preferred candidates will have eight years of business or operations experience, experience in higher education, and familiarity with bookstore operations. A working knowledge of Point-of-Sale and shipping software, electronic cash registers and related peripherals is preferred. The ability to effectively present information and governmental regulations is desired.
At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.
Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world’s best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.
Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.
Salary range is $58,000 – $72,000. Salary is competitive. A higher salary may be negotiated based on experience and qualifications.
Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, [email protected], for questions.
This position is not eligible for work visa sponsorship at this time.
EEO/AA
Rose-Hulman Institute of Technology is an affirmative action and equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of religion, sex, pregnancy, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.
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Title: Executive Assistant
Company: Versiti, Inc.
Location: Milwaukee, WI
