Overview
Executive Assistant Jobs in Orlando, FL at AGAPES WAY INC
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a dynamic position that requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
Key Responsibilities
Audit Timeclock Punches: Review and verify employee time entries.
Record Attendance: Maintain accurate attendance records.
Assist with Employee Onboarding: Help new hires navigate the onboarding process.
Reconcile Credit Card Receipts: Ensure proper documentation and accuracy.
Answer Phone Calls: Provide excellent customer service over the phone.
Schedule Leads for Sales Team: Coordinate appointments and meetings.
Order and Restock Office Supplies: Keep our workspace well-equipped.
Assist with Project and Accounting Paperwork and Reporting: Collaborate with other teams.
Check Mail and Handle Bank Deposits: Manage incoming and outgoing correspondence.
Janitorial Duties: Maintain a clean and organized office environment.
Other Administrative Duties as Needed: Supporting administrative department and project work.
Qualifications/Requirements
High School Diploma or equivalent
2 Years of Customer Service Experience
Proven experience as an Administrative Assistant or in a similar role
Excellent organizational skills with the ability to prioritize tasks effectively
Strong attention to detail and accuracy in work
Proficient in using computer systems and software, including Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
Familiarity with phone systems and office equipment
Strong written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Preferred Qualifications
Previous Administrative, HR, or Accounting Experience
Work Environment
This is a full-time hourly position based at our office, with working hours from 8:00 AM to 4:30 PM.
Reporting Structure
The Administrative Assistant will report directly to our Administration Manager.
Benefits/Perks
Paid Vacation & Sick Time
3% Match to a Retirement Plan
Bereavement/Paternity Leave
Internal Advancement
Year-End Bonuses
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Executive Assistant
Company: AGAPES WAY INC
Location: Orlando, FL
