Overview
Executive Assistant Jobs in Los Angeles, CA at LA’s BEST
Title: Executive Assistant
Company: LA’s BEST
Location: Los Angeles, CA
LA’s BEST Afterschool Enrichment Program
EXECUTIVE ASSISTANT
About LA’s BEST
Established 35 years ago, LA’s BEST is a safe and engaging afterschool enrichment program for elementary school students in neighborhoods with the highest needs, yet fewest resources. Beyond academics, our programming nurtures social and emotional connections with trained and caring adults. LA’s BEST prepares and inspires staff to empower children to create lives full of choices and supports working families across Los Angeles.
LA’s BEST is a unique partnership between the private and public sectors providing afterschool enrichment. Los Angeles Unified School District (LAUSD) operates the program. Advocating for public, government allocations and fundraising from the private sector comprise the nonprofit entity. These branches collaborate to maintain, expand and enhance equitable programming that benefits staff, children and working families living across Los Angeles.
At LA’s BEST, we believe that diversity fuels innovation, creativity, and success. We are committed to fostering an inclusive workplace where every individual’s unique perspectives, backgrounds, and experiences are valued and celebrated. As we continue to grow and evolve, we are dedicated to building a team that reflects the diversity of the communities we serve. We encourage applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, ages, religions, and socioeconomic backgrounds. Join us in our mission to create an environment where everyone feels empowered to thrive and contribute their best work. Your voice matters, and we invite you to bring your authentic self to our team.
Job Overview and Responsibilities
Reporting to the President & Chief Executive Officer (CEO), the Executive Assistant will provide administrative support to the President & CEO. The Executive Assistant plays a crucial role in facilitating the President & CEO’s ability to effectively lead the organization. Core responsibilities may include:
Drafting and preparing correspondence .
Managing the President & CEO’s contacts.
Preparing and managing presentations and decks for varied subject matter.
Assisting in coordinating the agenda of senior management and/or staff meetings.
Taking meeting notes to designate and follow up on assigned actions.
Establishing proactive systems to keep the President & CEO well-informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense of the issues taking place in the work environment and keeping the CEO updated accordingly. Anticipate the President & CEO’s needs in advance of meetings, conferences, etc.
Calendar management:Managing meeting-heavy calendar to include scheduling and coordinating calls and meetings with both internal and external stakeholders.
Schedule and RSVP to events and meetings.
Understand meeting objectives and prioritize frequently changing business needs and key stakeholder demands. Provide updates to any changes in meeting participation prior to start time and determine with the President & CEO if that changes the scope of meeting or requires rescheduling.
Orchestrate successful meeting arrangements to include room arrangement and tech set up (conference dial-in numbers, video conference, laptop/presentation set up, printed materials etc.) and confirm all connections are in place prior to meeting start time, ensuring alt…
