Overview
Executive Assistant Jobs in Richmond, VA at The Jacobson Group
Title: Executive Assistant
Company: The Jacobson Group
Location: Richmond, VA
Executive Assistant
Location: Hybrid in Richmond, VA
Pay Rate: $28–$33/hour
Employment Type: Temp-to-Perm
Industry: Insurance
Our client in the insurance industry is seeking a professional and highly organized Executive Assistant to provide administrative support to 3–4 senior leaders. This hybrid role offers an excellent opportunity for a candidate with strong executive support experience to contribute in a dynamic and fast-paced environment. Insurance industry experience is highly preferred. The ideal candidate will bring professionalism, discretion, and a proactive mindset, with the potential to transition to a permanent position.
Key Responsibilities:
Collaborate with fellow administrative professionals to efficiently manage multiple senior leaders’ calendars
Act as a point of contact for internal and external stakeholders, handling communications with discretion and professionalism
Organize and prepare materials for meetings to enhance team productivity
Coordinate logistics for meetings and offsite events, including scheduling, setup, and follow-up
Manage travel arrangements including airfare, accommodations, and related reimbursements
Prepare and submit expense reports in compliance with company policies
Set up and maintain purchase requisitions, POs, and process memberships or subscriptions
Develop PowerPoint presentations aligned with business standards
Respond to emails and voicemails promptly with exceptional customer service
Organize and maintain department records and documents
Provide administrative support across departments as needed
Assist with special projects and initiatives
Support onboarding efforts for new associates and contractors
Qualifications:
3+ years of experience as an executive or senior administrative assistant
5+ years of customer service experience
Insurance industry experience highly preferred
Strong organizational skills and attention to detail
Ability to prioritize and manage multiple tasks in a fast-paced setting
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication skills
High degree of professionalism, confidentiality, and discretion
Proven judgment and ability to identify and escalate urgent matters appropriately
Self-motivated with a collaborative attitude and willingness to learn
Benefits:
Our comprehensive benefits package includes:
· Medical insurance
· Dental insurance
· Vision insurance
· 401(k) retirement savings plan
Equal Opportunity Employer:
The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs.
