Executive Assistant

Overview

Executive Assistant Jobs in Richmond, VA at The Jacobson Group

Title: Executive Assistant

Company: The Jacobson Group

Location: Richmond, VA

Executive Assistant

Location: Hybrid in Richmond, VA

Pay Rate: $28–$33/hour

Employment Type: Temp-to-Perm

Industry: Insurance

Our client in the insurance industry is seeking a professional and highly organized Executive Assistant to provide administrative support to 3–4 senior leaders. This hybrid role offers an excellent opportunity for a candidate with strong executive support experience to contribute in a dynamic and fast-paced environment. Insurance industry experience is highly preferred. The ideal candidate will bring professionalism, discretion, and a proactive mindset, with the potential to transition to a permanent position.

Key Responsibilities:

Collaborate with fellow administrative professionals to efficiently manage multiple senior leaders’ calendars

Act as a point of contact for internal and external stakeholders, handling communications with discretion and professionalism

Organize and prepare materials for meetings to enhance team productivity

Coordinate logistics for meetings and offsite events, including scheduling, setup, and follow-up

Manage travel arrangements including airfare, accommodations, and related reimbursements

Prepare and submit expense reports in compliance with company policies

Set up and maintain purchase requisitions, POs, and process memberships or subscriptions

Develop PowerPoint presentations aligned with business standards

Respond to emails and voicemails promptly with exceptional customer service

Organize and maintain department records and documents

Provide administrative support across departments as needed

Assist with special projects and initiatives

Support onboarding efforts for new associates and contractors

Qualifications:

3+ years of experience as an executive or senior administrative assistant

5+ years of customer service experience

Insurance industry experience highly preferred

Strong organizational skills and attention to detail

Ability to prioritize and manage multiple tasks in a fast-paced setting

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Excellent written and verbal communication skills

High degree of professionalism, confidentiality, and discretion

Proven judgment and ability to identify and escalate urgent matters appropriately

Self-motivated with a collaborative attitude and willingness to learn

Benefits:

Our comprehensive benefits package includes:

· Medical insurance

· Dental insurance

· Vision insurance

· 401(k) retirement savings plan

Equal Opportunity Employer:

The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs.