Overview
Executive Assistant Jobs in Eugene, OR at White Bird Clinic
Full Job Description
Executive Assistant
Agency Summary:
It takes a wide range of amazing people to achieve the mission of White Bird Clinic and to be successful in the work that we do. We provide compassionate, humanistic healthcare and supportive services to individuals in our community, so everyone receives the care they need.
Our priority is to serve people who are unserved, underinsured, disabled and/or homeless. Do you possess qualities and behaviors that foster collaboration, patience, empathy, and humor while utilizing stress reduction techniques for the self and others, remaining level-headed, and have a tolerance for ambiguity?
Can you approach challenging situations in a positive and creative way? If yes, please apply and tell us how! We welcome you to have a closer look at what we do at https://whitebirdclinic.org/.
Position Summary:
The Executive Assistant is central to supporting the Executive Director, Board of Directors, and Senior Leadership team, managing schedules, coordinating meetings, and ensuring effective communication across departments. By providing robust administrative support, the Executive Assistant enhances the efficiency and productivity of the Senior Leadership team.
Position Responsibilities
Provide high-level administrative support to the Executive Director, Board of Directors, and Senior Leadership team, including managing calendars, scheduling meetings, and preparing meeting documents.
Conducts research, analysis, compilation, and reporting of data for various projects and issues.
Act as a liaison between the Senior Leadership team and other departments, ensuring smooth communication and timely dissemination of information.
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Senior Leadership team.
Prepares agendas, communicates meeting details, and records minutes for Board and Senior Leadership meetings.
Handle sensitive information with the highest degree of integrity and confidentiality.
All other duties as assigned.
Key Competencies:
Demonstrated proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, etc.
Demonstrates strong written and verbal communication, along with the ability to effectively interact and build relationships with diverse personalities and styles.
Ability to manage multiple tasks and projects with attention to detail and follow-up.
Aptitude for identifying and resolving issues efficiently with a proactive approach to challenges.
Upholds a high level of discretion and confidentiality in all matters.
Flexible in adapting to changes and managing unexpected events with composure.
Required Qualifications
High school Diploma or equivalent.
Minimum of three (3) years of experience as an Executive Assistant or in a similar administrative role supporting senior-level executives or leadership team.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Familiarity with virtual meeting platforms such as Microsoft Teams.
Preferred Qualifications
Experience in a social service setting supporting a diverse population.
Previous experience in working with sensitive and confidential information, correspondence, etc.
Equal Employment Opportunity
White Bird Clinic is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated …
Title: Executive Assistant
Company: White Bird Clinic
Location: Eugene, OR
Category:
