Overview
Executive Assistant Jobs in Pleasant Grove, UT at KLAS Enterprises
Full Job Description
Executive Assistants at KLAS play a pivotal role in supporting the strategic projects and initiatives of company executives. As an Executive Assistant, you will become an expert in calendar and time management and ensure that those you support are meeting their commitments. Through superb communication skills, you will connect every part of the company. You are expected to have a clear understanding and knowledge of the inner workings of KLAS and lead out to create a positive culture. In this role you would be required to have a strategic approach in supporting executives and work as a collaborative team to meet the needs of the executive team as a whole.
Duties:
Scheduling internal meetings and conference rooms as well as external calls and meetings for provider and/or vendor relationships, strategic engagements, and conference/summit support as needed.
Triage the urgency of deadlines and meetings to attend. Own meeting coordination and agendas for executive sponsored meetings including those held offsite, attending as needed.
Support business objectives/projects based on the role/need of the executive, ensuring the vision and timeline are achieved (i.e. monitor metrics for company teams).
Act as a strategic partner with executives by providing feedback on company initiatives, ownership of action items, ensuring next steps are moving forward in an efficient manner
Communicates on behalf of the executive with both internal/external communications. Clarify and press for next steps/action items and close the loop for follow up.
Evaluate efficacy of processes and find ways to streamline them. Document and follow up for action items
Relationship building across the executive team to enable cross team support/out of office coverage. Help create an environment of accountability by coordinating team tasks and action items with executive as needed
Participate in the executive admin brain trust to ensure cross team coordination of the executive support team
Coordinate travel including flights, hotel bookings, and rental cars. Manage expense reports.
Other duties as assigned
Knowledge, Skills, Abilities, Characteristics:
A strategic mindset demonstrated by critical thinking and decision making
Independent worker- trusted to meet deadlines
A deep knowledge and understanding of executive demands
Intuition – and specifically the ability to anticipate the needs of those they support
Ability to develop understanding of company function and vision
Ability to hold crucial conversations with company decision makers. Comfortable giving and receiving feedback to create the best experience/process possible
Proficient use of Outlook, Teams, Microsoft Office suite and Salesforce
High degree of professionalism
Experience:
Past administrative experience expected, executive experience preferred.
Education/Certification:
Bachelor’s degree, preferably in Business/Administration, Communication, or similar
Certification and/or experience may suffice
Candidates are encouraged to read this article prior to application: https://klasresearch.com/article/hiring-character-first/903
Salary range starts at $55,000 annually. We offer top-tier benefits, including medical, dental, vision, life insurance, HSA with company match, 401K with company match, PTO, and more.
KLAS has a hybrid work policy to allow team members to work both remotely and in the office. This flexible ap…
Title: Executive Assistant
Company: KLAS Enterprises
Location: Pleasant Grove, UT
Category:
