Executive Assistant

Overview

Executive Assistant Jobs in Santa Clarita, CA at Gentle Barn Foundation

Job Title: EXECUTIVE ASSISTANT

Classification: FULL-TIME / NON-EXEMPT

Reports To: CEO

Location: ON SITE

GENERAL SUMMARY:

This full-time position will directly assist the CEO and provide administrative support with various projects as assigned. The Executive Assistant will maintain the CEO’s calendar, respond

to phone and email inquiries, prepare board reports, coordinate travel arrangements, and other duties as assigned.

PRINCIPAL DUTIES & RESPONSIBILITIES:

 Directly assist the CEO

 Maintain calendar scheduling and appointment reminders

 Shadow phone conversations and take notes

 Screen and respond to phone and email inquiries

 Coordinate all filming and press scheduling with the PR company

 Coordinate outside charity partnerships and donation requests

 Assist with the coordination of sponsors for upcoming events

 Assist in the planning and prepping of the Animal Rescue (EARS) Program

 Setup travel arrangements and accommodations

 Track CEO’s mileage and expense reimbursements

 Maintain record keeping and general office organization

QUALIFICATIONS:

 Some college strongly preferred

 Minimum 5 years of experience and/or training as an executive assistant, or equivalent

combination of education and experience

 Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite

 Excellent verbal and written communication skills

 Highly organized with strong attention to detail

 Must be a proactive problem solver

 Must be capable of working both independently and as part of a team

 Must be available to work varying hours based on the needs of the business

 Proven skills in interfacing with a wide range of professionals

 Ability to exemplify both discretion and confidentiality

 Prior experience with calendaring and travel coordination required

 Prior experience with Neon

Title: Executive Assistant

Company: Gentle Barn Foundation

Location: Santa Clarita, CA

Category: