Overview
Executive Assistant Jobs in United Kingdom at PE Global
Title: Executive Assistant
Company: PE Global
Location: United Kingdom
PE Global is currently recruiting for an Executive Assistant for an initial 23 month contract role with a leading multinational Biotech client based in London – Fully remote within the UK.
To provide administrative support to members of the GMAF team which is dispersed across the globe with team members located in the US, Europe and Asia Pacific regions and working mostly in a virtual operational model.
Job Responsibilities
General administrative support
Processing of expenses
Travel bookings
Virtual and physical team meeting coordination
Outlook calendar coordination support – working closely with other Senior Coordinators – Scheduling high priority meetings with multiple stakeholders across functions. Resolving multiple calendar conflicts
Virtual and physical event coordination (e.g. Advisory Board, Expert Panel Roundtables)
Liaison with project and program managers assigned to the programs
Liaison with external vendors and collaborators
Support for the preparation of presentations and materials based on content provided by the team members
Drafting and distributing minutes
Onboarding help with new hires; off-boarding.
Coordinating, compiling, and editing various material upon request.
Onboarding help with new hires; off-boarding.
Resolving IT issues and ordering equipment upon request
Requirements
Fluency in English language
A minimum of 5 – 10 years of executive level support VP, S/EVP, or C-level and office administration.
Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, SharePoint, Forms), SAP Concur Travel & Expense, DocuSign CLM, Coupa.
Relevant experience in similar roles at the senior level in corporate pharmaceutical organizations – a minimum of 5 – 10 years of executive level support VP, S/EVP, or C-level and office administration
Experience working in medical affairs organizations (preferred)
Experience working in cross-functional matrix organizations
Experience working remotely and virtually
Ability to coordinate across multiple time zones
Time management and prioritization
Quick learner and self-starter capabilities — able to work proactively and independently on tasks
Strong communication skills on all levels with internal leaders, employees, and outside vendors
Responsiveness to deadlines, strong attention to detail, and able to prioritise multiple tasks
A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
Independent judgment and discretion with sensitive/confidential and proprietary information
A can-do attitude, ability to be flexible and adaptable
Ability to receive and act on “ad-hoc” requests
Ability to think creatively and strategically
Interested candidates should submit an updated CV.
Please click the link below to apply, call Veronica on +44 203 868 9000 or alternatively send an up to date CV to [email protected]
***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in UK***
