Overview
Executive Assistant Jobs in Irvine, CA at Pacific Premier Bank
Osanni is Designed for Sight. We are creative & agile innovators, passionate about developing breakthroughs to save eyesight. At Osanni we are creating a uniquely different biotech company with the talent and unconventional thinking to deliver therapies to prevent and reverse blindness caused by retinal diseases.
We focus where others aren’t. Retinal diseases are multi-factorial, so we are using our energy and ingenuity to navigate our own original path to address these sight-threatening conditions. Our approach to drug development brings creativity to science through design thinking. We are committed to tackling the toughest challenges and creating fundamentally different approaches to save vision. Our belief is that if we hold patients’ eyesight and physician practices as are our North Star, it will enhance our purpose, decision making, and our impact.
We are building a highly skilled and passionate team that truly enjoys the agility course of drug development and entrepreneurship. People are our greatest asset in achieving our ambitious mission at Osanni.
Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to support our executive team. This person will join an exciting start-up with a nimble and fast-paced team that is pioneering therapeutics to cure blindness.
The Administrative Assistant will be responsible for managing complex administrative tasks, including calendar management, scheduling travel, conference registrations, managing correspondence, processing expense reports, meeting/event planning and creating or modifying business documents. Also, will provide support to the front desk reception and greeting guests upon arrival.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is an onsite position working in our San Francisco office, Monday to Friday.
Responsibilities:
Company/Corporate Support: Provide comprehensive support to senior executives. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks.
Travel Coordination: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs.
Meeting and Event Coordination: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning.
Budget and Expense Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives.
Correspondence and Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions.
Special Projects: Support executives with various special projects and initiatives as needed.
Required Skills and Background:
Requires a high school diploma or equivalent. Associate or Bachelor degree preferred.
Minimum 2 years of administrative experience in a related area or function.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
Excellent written and verbal communication skills.
Ability to handle sensitive information with discretion and professionalism.
Careful attention to detail and ability to prioritize tasks effectively.
Collaborative, self-starting spirit able to work as a part of a team
Ability to multi-task and work efficiently in an environment with changing priorities
The expected base pay range for this position is $65,000 – $75,000 per year plus bonus and comprehensive benefits. The base pay range reflects the target range for this position, but individual pay will be determined by additional factors such as job-related skills, experience and relevant education or training.
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We will provide an intellectually stimulating, collegial and fast-paced environment. If you are ready to be a part of designing the future of sight-saving therapeutics, then we are excited to hear from you!
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Title: Executive Assistant
Company: Pacific Premier Bank
Location: Irvine, CA
