Overview
Executive Assistant Jobs in Greater Kuala Lumpur at Standard Chartered
Title: Executive Assistant
Company: Standard Chartered
Location: Greater Kuala Lumpur
Role ResponsibilitiesThis role is for an Executive Assistant to support the Senior Management Team who is responsible for the implementation of Standard Chartered’s business strategies and overall Corporate Governance for Standard Chartered Bank Malaysia Berhad and also for the Group’s operations in Malaysia.
Manage day to day calendar:
Proactively manage the calendar. This includes monitoring all meeting clashes for all forthcoming meetings (not just that particular day/week), planning the calendar to ensure there is time for travel to the meeting if required and, organising the calendar to ensure the daily schedule is clear at a quick glance
Set meetings in calendar
Check if materials have been received and have been provided.
For meetings which the Senior Management Team chairs, eg : coordinate all submissions as required, load deck on Sharepoint and also share deck on email.
Ensure any materials required for the meeting are received ahead of time.
Prepare and maintain a log of all meetings with relevant Regulators for the GRRP.
Correspondence to Regulators
Ensure letters to Regulators; Bank Negara Malaysia and Securities Commission, are reviewed and approved by Compliance and relevant stakeholders.
Reviewed such letters to pick up any formatting issues such as incorrect letterhead, fonts, font sizes or errors
Ensure correspondence from Regulators are forwarded to Compliance, and relevant Heads for action
Maintain a digital filing of all correspondence with Bank Negara Malaysia as received
Coordinate offsites / onsite / Group Visitors
Coordinate Management offsites hosted by Senior Management Team.
Tasks may include but are not limited to; book travels, secure venue, arrange meeting rooms, access passes and staff meals
Co-ordinate itinerary for Group Visitors.
Tasks may include but are not limited to; book travels, secure venue, arrange meeting rooms, access passes, staff meals, client entertainment meals, consolidating of presentation deck.
Driver to the Senior Manager
Guide and instruct the Senior Manager’s driver to ensure that the Senior Manager always arrive on time for his appointments.
All tasks related to his remuneration, leave and other adhoc admin.
Adhoc/admin tasks
Ensure look and feel of the Senior Manager’s office space is functional and appropriate for proper representation and receiving high profile visitors.
Raise IT requests issues experienced by the Senior Manager’s Office Team, follow up and ensure request is done on time
Raise/update DA as they arise from direct and matrix reports movements
Update client contact to Camcard and Bank’s data base on timely basis.
Adhoc admin tasks that arise
Coordinate with Business/internal stakeholder to ensure timely submission of G&E
Champion of SCBuy such as onboarding vendors, end to end process of sponsorship
Business*
Arrange business travel, client entertainment, and manage expenses:
Book business travels using the preferred airlines/hotels as requested where possible
Print full travel itinerary including flight details and hotel for custom entry purposes
Arrange full agenda for the business trip including arranging meetings with the appropriate staff, building access, booking rooms and providing addresses/phone numbers for the locations. In addition, print materials for all meetings that are requested
Prepare and submit expense reports for the Senior Manage…
