Overview
Executive Assistant Jobs in Madrid, Community of Madrid, Spain at Sony Pictures Entertainment
Title: Executive Assistant
Company: Sony Pictures Entertainment
Location: Madrid, Community of Madrid, Spain
The role aims at providing support to the Managing Director of our Spanish Releasing activities and to all other internal teams as appropriate: Sales, Marketing, Dubbing, Finance and external partners, especially local productions.
What You’ll DoGeneral Responsibilities:
Act as the first point of contact for the Managing Director: monitor and filter incoming telephone calls, emails and correspondence.
Perform all the bookings of required meetings for MD, plan and organize events when required (local, corporate ones, Sony annual events).
Coordinate closely with colleagues to arrange for regular calls and meetings between managers.
Travel Reservations
Ensure business trips are booked in a timely manner to secure best rates and secure relevant approvals are received before each trip using the company travel agency.
Apply for entry visas and make sure all logistics and legal documents are available before travel dates.
Assist staff and clients with their local booking reservations in addition to tour suggestions.
Manage Travels & Expenses, using internal tools (Ariba, Concur): Request travel authorization, expense reports preparation and follow up.
Prepare expenses reimbursements after receiving the related approvals.
Business Support
Manage and organize screening room and meeting rooms agenda and maintenance.
Input annual events and all releases in our system (Interplan): pictures’ release details (release dates, GBO and Revenue estimates, screen counts, prints costs, Territory Title Analysis, Official Release Target from information provided by MD & Sales Director.
Run reports from different internal and external systems, mainly DEX (Spirit world) and Rentrak (Comscore) to update estimates in Interplan timely and accurately or to provide data to the teams.
Preparation and follow-up of internal business documents (line-up comps, multi-year calendar and events, etc), chain rights letters, uplift analysis.
Local Pick-ups:
Assistance with local producers.
Follow-up of Distribution Agreements, alongside with local lawyer and Home Office, from short form drafts to long form executed agreements.
Upload and follow-up in Royalty Contracts sharepoint.
Projected revenue analysis reports.
Overall data: status, rights, conditions, costs, results, financial plans, files, etc.
Request the creation and follow-up of every local pick-up in the different company systems (Interplan, GPMS, etc.).
Work with other divisions in the completion of the picture delivery and the available rights.
Chek of international rights on pictures for different purposes.
What You Have
Fluent in English
Educated to minimum undergraduate degree level
Ideally 1-2 years’ experience in a media environment
Strong IT skills, in particular Excel (pivot tables, formula), word, PowerPoint and must be confident learning new systems and AI
Highly numerate with excellent attention to all details
Able to provide information in a useable form and on a timely basis to others who need to act on it
Proactive, flexible and adaptable
Good communication skills: able to express ideas, thoughts and concepts clearly in writing
Team player who is willing and able to assist colleagues during busy periods
Demonstrate an effort to reach out, work and collaborate with resources outside the territory and region
If you require any reasonable adjustments with any part of the recruitment process, including the a…
