Overview
Executive Assistant Jobs in Burbank, CA at Lucasfilm
Title: Executive Assistant
Company: Lucasfilm
Location: Burbank, CA
We are looking for an experienced Executive Assistant who reflects the innovative spirit, creative talent, production excellence, collaborative mindset and passion for great filmmaking that define Lucasfilm.
The Executive Assistant will provide personal and administrative support to up to two Lucasfilm Executives and must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills. It’s essential to be a multi-tasking perfectionist, exceedingly trustworthy and have a positive, flexible and professional disposition.
This role requires schedule flexibility with primary working hours of 8:30 am to 6:30 pm Monday through Friday, and will occasionally include working or being on-call during weekends.
What you’ll do:
General office administrative assistance; preparing documents and/or presentations; completing on and off-site tasks as needed
Address general issues with office common areas and assist in coordinating maintenance tickets
Persistently provide general technical assistance on all relevant internal/external systems specifically; Mac OS and IOS troubleshooting
Arrange in-office catering events
Compiling and managing corporate office expense reports
Assisting and booking all business-related travel, and will handle expense reports
Greet guests; assist with special projects relating to guests/visitors
Participate in the planning and execution of office events, as needed
Intermittent office and house runs, handling/tracking mail, packages, interoffice envelopes
Assist with special projects and requests as required
What we’re looking for:
4+ years of administrative experience in a fast-paced and constantly changing environment
High Level of technical/computer skills and experience including Google Suite, Zoom, Microsoft Office.
Bachelor’s degree or equivalent experience
Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion
Excellent phone demeanor
Ability to communicate with all levels of executive, management and staff
Excellent IT comprehension with an emphasis on Mac OS and iOS
Excellent organizational and follow through skill
Excellent verbal and written communication skills
Ability to juggle multiple tasks and work within deadlines
Must be detail oriented and highly accurate in composition, typing and proofreading
Motivated to learn and take on additional responsibilities as assigned
Must be flexible regarding ‘on call’ (including weekends) work when required
Demonstrated ability to take ownership of assigned projects and exercise resourcefulness and creativity in selecting methods and techniques for obtaining solutions
The hiring range for this position in Burbank is $52,400 – $70,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
