Overview
Executive Assistant Jobs in Englewood, CO at Waste Connections
Job Overview
Fountain City Endodontics is expanding, and we are getting ready to open the first practice in Oak Ridge specializing in endodontics – Oak Ridge Endodontics. Our aim is not only to provide much needed endodontic care to the local community and beyond, but also to set the standard in patient care and inter-disciplinary communication. We strive to live by our motto: “Where care goes beyond treatment.”
We are looking for a Front Office Lead who can help bring this vision to life. Someone with energy, enthusiasm, and optimism. Someone who is a strong communicator with a kind, professional demeanor. Someone who is motivated to deal with the bumps and hurdles of opening a new office, ready to grow with us, and ready to adapt as we grow.
Your main duties will be to organize and coordinate administration duties procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Front Office Lead duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a front office lead would be an advantage but is not required. A successful candidate should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Front Office Lead should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. The Front Office Lead will report to the Operations Manager.
Responsibilities
Serve as the point person for front office duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Schedule meetings and appointments
Coordinate and maintain exceptional relationships with referring practices
Participate in marketing to referring offices, including dropping off gifts
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Meet with Operations Manager to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Provide general support to visitors
Assist in the onboarding process for new hires
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Supervise front office assistants including performing annual performance reviews and conducting reviews to discuss areas of needed growth
Skills
A positive attitude
Exceptional communication and inter-personal skills
A demeanor that is kind and caring, yet assertive
Proven experience as an front office lead or office manager
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Additional qualification as an Administrative assistant or Secretary will be a plus
Benefits
· Paid Time Off
· Paid Holidays
· Health/Dental/Vision Insurance
· Disability/Life Insurance
· 401(k) matching
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Show more
Title: Executive Assistant
Company: Waste Connections
Location: Englewood, CO
